FEBRUARY 2021 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH
Board Meeting February 8, 2021, BIRHC

Moderator Judi Meister called the meeting to order at 3:35 p.m. Opening prayer by Judi. Also present: Mary Ellen, David Howell, Satch Wierenga, Ralph Williamson, Sue Oole and Bev Vicstein on the phone.  Also present Rick Speck, Business Manager.

Minutes of January meeting read. Motion by Mary Ellen to approve as read, second by Ralph.  Unanimous.

Financial reports for January presented and discussed by Rick, Business Manager. Motion by Ralph Williamson, second by Bev. Motion carried.

Worship and Music:

  1. The pastor list is pretty much as previously presented. The entire month of March will be
    covered by Lee Bracey.
  2. Sue asked about Good Friday. Judi said that Gene would be here to conduct the service
    at 4:30.

Women’s Circle Report By Mary Ellen. Parsonage humidity is low at 20 or 25%. Mary Ellen brought a humidifier from home. Ralph wondered what the humidity should be. He said that it should not be more than 40%, he will check it out.

Building and Grounds:

  1. The Elks are asking to use the GFC again on March the 10th for their Burger Night.
  2. The Elks would like to hold an initiation on March 20th. There was discussion about how
    many people could be in the building under the Covid guidelines. David checked it out
    online. His research produced a limit of 25 people. The Elks would have two or more
    meetings, to accommodate the number people to be initiated. They would hold the meetings between 12:00 and 4:00.
  3. Mary Ellen said the drywall patches and the taping under the windows in the GFC are opening up. Do we want to have it checked out, and or repaired. David suggested we keep an eye on it, but with it not being structural, repair can probably wait.

Old Business: None

New Business: None

Round Robin: Bev said the website is not working. Malware got into the website. Bev cannot make changes. The virus centered on the calendar function. Alan has purchased a new security program to solve the problem.

Next meeting: March 8th at BIRHC.

David wondered if we could try Facetime with Bev, and hold the meeting at the GFC. The board agreed to try that option.

There being no further business, the meeting was adjourned at 4:28.

Respectfully submitted,

Rick Speck, Acting Recording Secretary

JANUARY 2021 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH
Board Meeting January 11, 2021, BIRHC

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by visiting minister Lee Bracy. Also present: Mary Ellen, Sue Oole, and Bev Vicstein on phone. Absent with notification David Howell and Ralph Williamson. Also present Rick Speck, Business Manager.
Minutes of November meeting read. Motion by Judi to approve as submitted, second by Sue. Unanimous.

Financial reports for November and December: presented and discussed by Rick, Business Manager. Motion by Mary Ellen, second by Bev. Motion carried.

Worship and Music:

  1. Judi presented the Pastor list for 2021, broken out by week, and showing the open dates. She said that Karl Hinkle, would probably not be coming this year. Chris Bass, (Bob Bass’ son) will probably take one of the open dates.
  2. There is a possibility that Joe Moore can live stream our services, because of a change in the times of the Holy Cross services.
  3. Judi asked that the Board members, take time to “Like” or “Share”, Ed Troutman’s
    posts on Facebook of Beaver Island Christian Church services.

Women’s Circle Report: By Mary Ellen

  1. Parsonage has a mouse and possibility of weasel problem. She would like to get an estimate from someone to drywall the ceiling and one wall of furnace room this winter. She will email the ladies of the Women’s Circle to approve this expense.
  2. Mary Ellen and David Howell have discussed the lack of people providing cookies for after
    church services. No solution suggested at this time.

Old Business:

  1. The board discussed the draft letter Judi will send to the Lighthouse Fellowship members.
    The consensus was that a sentence should be added to the letter, stating that during this time of Covid, and the complications caused by it, we welcome you to join us on Sunday mornings.
  2. Church history: Judi is working on it this winter.

New Business:

  1. Discussed the possibility of conducting board meetings using “Zoom”. It was generally felt that “Zoom would not work for us. We would need a better internet, then is currently available on the island. Also, we need to be in the same room, for the best communication. If we maintain social distancing and wear masks, the in person meetings should be safe.
  2. The Bingo license needs to be submitted by the end of February.

Round Robin:

  1. Sue asked how long the chain has been up across the entrance from Pine Street? She felt it comes across as not “friendly. It was explained, that in the winter the entrance must be blocked, to keep vehicles from driving frost into ground and freezing the waterline. In the summer, the chain keeping cars from taking a shortcut from Pine to Kenwabikise or McDonough Road.
  2. Judi mentioned using GFC in case of a major disaster, as was discussed with Tammy Radinoff of the BIRHC, at our last meeting in November. The board does not think our hall could be a designated shelter for a disaster plan, but we would do whatever we needed to do to help our community.

Next meeting: February 8th at BIRHC.

There being no further business, the meeting was adjourned at 5:15.

Respectfully submitted,
Rick Speck, Acting Recording Secretary

NOVEMBER 2020 Board Meeting

BEAVER ISLAND CHRISTIAN CHURCH
Board Meeting November 19, 2020, BIRHC

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Mary Ellen Dawson. Also present: Ralph Williamson, David Howell, Sue Oole, Satch Wierenga, Bev Vicstein on phone. Also present Rick Speck, Business Manager.

Minutes of October meeting. Motion by David to approve as submitted, second by Mary Ellen.
Unanimous.

Financial report for October was presented and discussed by Rick, Business Manager. Motion by David, second by Ralph. Motion carried.

Worship and Music:

  1. December worship leaders. Judi mentioned that worship leaders are really hard to find this time. Gene Drenth will be here December 6th.
  2. Dan Johnson will have a recorded message on U-tube for the 13th.
  3. Christmas Eve service. After some discussion, David made a motion, that we will not
    have a Christmas Eve service, second by Judi. Motion Unanimous.
  4. Any changes re:-in-person worship? We should be consistent, agreed to continue with
    current setup.

Women’s Circle:
Mary Ellen reported on how the Cookie Carnival is going to run this year. Orders will be taken and the day of the sale will be carry out only.

Building Use:

  1. Tammy Radinoff of the BIRHC asked the board if the Fellowship Center might be used in the
    case of a major disaster. A discussion with the board followed. The discussion ended when David suggested that the GFC doesn’t have adequate power and water supply, or a generator. He pointed out that Peaine township hall could be used, if a generator was provided.
  2. Received a request from Elks Club-Beaver Island Auxiliary to hold a fundraising event at GFC. After discussion, David made a motion to allow this Burger night with use of the kitchen for $100.00, with the provision that the event was for charity. If the funds were to go to the local lodge, then the rent would be $200.00, Judi second. Vote unanimous.

Old Business:

  1. Snow plow bid – Lori & Perry’s crew $72.00 per hour.
  2. No Thanksgiving Day service.
  3. Windows for the parsonage will be here Friday. Charlevoix Glass is sending a guy over Monday to do the work. ( They will only be replacing the glass).
  4. Invitations to Lighthouse members to be sent, mid-December, inviting them and listing January worship leaders.

New Business: None

Round Robin: Sue is donating the cost of materials for the Women’s bible study.

Next meeting: Moved to January 11th at BIRHC.

There being no further business, the meeting was adjourned at 5:25.

Respectfully submitted,
Kathy Speck, Recording Secretary

OCTOBER 2020 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH

Board Meeting October 12, 2020, Gregg Fellowship Center 

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Mary Ellen Dawson, Also present: Bev Vicstein, Ralph Williamson, David Howell, Sue Oole, Satch Wierenga. Also present Rick Speck, Business Manager

Welcome to recently elected board member Sue Oole. Thank you to Rick Speck outgoing board member

Additions to agenda: Posting about Thanksgiving Dinner

Minutes of September meeting. Motion by David to approve as submitted, second by Mary Ellen. Unanimous

Second reading of draft annual meeting minutes. 

  1. Attach letter from Ruthie? No
  2. Attach Moderator‘s report than summary by Recording Secretary? Yes
  3. Attach Womens Circle report? Yes 

Financial report for September was presented and discussed by Rick, Business Manager. Motion by Bev, to approve as submitted; second by Mary Ellen. Motion carried

Worship and Music: 

  1. Suggestion from Bev: Bev discussed with the board a way to invite Lighthouse Church members to worship together with our church. The board discussed and decided that we would send them individual postcards inviting them to join us for worship including our service times, who is leading the service, etc., etc. (Sue Duram from Lighthouse Church gave Judi the names of their church members.
  2. It has been requested a Community Thanksgiving Service be held in our Church. This was discussed and that Judi would talk to Father Jim from Holy Cross about this service. Motion by Bev, second by David, that we have this in our church. Unanimous

Building and Grounds: 

  1. Judi notified the board that BICS has again requested use of our GFC for testing on Wednesday, October 14
  2. Christmas Bazaar details. Judi talked about how they will be setting up tables with only two people behind each table; how to eliminate congestion, e.g. how many people can be in the hall at one time; face masks will be required; the Food Pantry will be selling soup for takeout only. Motion by David that we authorize this use, second by Bev. Unanimous
  3. Thanksgiving Dinner cancellation notification postings were discussed

Old Business: 

  1. Charlevoix Glass has given us an estimate of a total of $1,375.00 for the new glass windows in the parsonage. Half of that was sent to them as a deposit from the Womens Circle. We will have to pay for disposal of old glass, and have to provide for transportation of the guy when he gets here
  2. Endowment Fund info for website. It was suggested that we put a phone number for Rick on the website in order for him to answer questions, then discuss and circulate to the board.

New Business: 

  1. Judi handed the meeting over to Rick for vote for organizing the 20202021 officers. Rick entertained a Motion by David that Judi be the Moderator/Corresponding Secretary, and that Satch be the Treasurer, second by Bev. Roll call vote: Judiyes, Sueyes, Ralphyes, Davidyes, Satchyes, Bevyes. Unanimous. Rick handed the meeting back to Judi
  2. Snowplowing Motion by David, second by Judi, to give Jeans Crew the job. Unanimous

Round Robin: None 

Next meeting: Moved to November 16th at BIRHC

There being no further business, the meeting was adjourned at 5:00

Respectfully submitted

Kathy Speck, Recording Secretary

SEPTEMBER 2020 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH

Board Meeting September 14, 2020, Gregg Fellowship Center 

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Satch. Also present: Mary Ellen Dawson, David Howell, Rick Speck, Bev Vicstein. Absent: Ralph Williamson with notification. 

Welcome to recently elected board member Sue Oole. She is just a visitor today; term to start at October meeting 

Additions to agenda: Bev received e-mails from Ed Troutman; this will be discussed in financial report. 

Minutes of July meeting. Motion by David to approve as submitted, second by Satch. Unanimous. 

First reading of draft annual meeting minutes. The only changes should be that Judi’s moderator’s report and Mary Ellen’s Women’s Circle report should be attached to the minutes. 

Financial report for August was presented and discussed by Rick, Business Manager. Motion by David to approve as submitted; second by Mary Ellen. Rick abstains. Motion carried. Questions from Ed Troutman about the endowment fund – he wondered if a report should be put on the church’s website. It was discussed and decided that Rick and Bev will look into it and bring back to the board for discussion. 

Worship and Music: 

  1. Communion Sunday – Mary Ellen will set up.
  2. September 27 there is a vacancy – Greg Lawson has offered to do the service that day.
  3. October 4″ is a vacancy also – Chelsea Ryenhout will do the service that day.
  4. The Christmas Cantata for December was discussed – it was decided that there would be no Cantata this year because of Covid. 

Building and Grounds: 

  1. 50 chairs from GFC will be rented out this coming weekend.
  2. Bev Anderson has requested the GFC be used for her quilt retreat October 1-3. There will be a $50 fee charged each day. Motion by David, second by Bev, to allow this use. Motion carried.
  3. Trunk or Treat – we will hold this event with tables outside underneath the overhangs. Adults attending with kids will be responsible social distancing. If those wanting to put out decorations they should be battery-operated. No food will be served.
  4. Christmas Bazaar usually the 2 week of November. This is an ad hoc community organization that we should encourage them to do it, but put out less than normal tables and practice social-distancing and definitely require mask-wearing. Judi said her committee will come up with a plan and bring it to the board at October meeting to see if they can make it happen.
  5. Thanksgiving Dinner. Motion was made by David, second by Satch, that we should NOT have the dinner this year because of Covid. Roll call vote: Mary Ellen-support, Bev-support, David support, Satch-support, Rick-support, Judi-support. Motion carried.
  6. Use of GFC by church functions or community members’ use. Whether for profit-making or another use, the purposes for use are outdated and should be worked on.  
  7. Cookie Carnival. Mary Ellen brought this up because she wondered if everyone was in agreement that we should have this annual event. It was pointed out this is probably a Women’s Circle issue, and that they should discuss and decide on whether or not to have it. 

Old Business:

  1. Charlevoix Glass coming to the Island the end of September, will look at windows in Parsonage.
  2. Tree that has been discussed in last couple meetings is gone! 

Round Robin: None 

Next meeting: October 12 at Gregg Fellowship Center. 

There being no further business, the meeting was adjourned at 5:05 

Respectfully submitted, 

Kathy Speck, Recording Secretary

AUGUST 2020 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH Board Meeting

August 17, 2020, 3:30 p.m., Gregg Fellowship Center 

Moderator Judi Meister called the meeting to order at 3:34 p.m. Opening prayer by Pastor Lee Bracey. Also present: Mary Ellen Dawson, David Howell, Ralph Williamson, Rick Speck, Satch Wierenga, Bev Vicstein

Additions to agenda: None Judi just mentioned that Joyce Runberg passed away yesterday

Minutes of July meeting: Motion by David to approve as submitted (except one changeBuilding & Grounds b. one dead pine tree), second by Mary Ellen. Unanimous

Financial report for July was presented and discussed by Rick, Business Manager. Motion by Bev to approve as submitted; second by Ralph. Rick abstains. Motion carried

Proposed budget for 20202021 was discussed by Rick with the board and will be presented at the Annual meeting 

Worship and Music: 

  1. Communion next Sunday the same format will be used as the last Communion Sunday, Bev will set up
  2. Schedule for visiting pastors. Judi said that the scheduling has been difficult to set because of Covid; Judi will try to reschedule someone else for certain dates

Building and Grounds: 

  1. Ramp to storage building looks good, Ralph. Thanks!!
  2. Removal of dead pine tree Estimates were received from Levi Connor ($600), Jimmy Wojan ($500), and Dave Swartzfisher ($500). Motion by Mary Ellen, second by Ralph to accept Jimmy Wojans bid. Unanimous.
  3. Leaf blower purchase? This is tabled until next months meeting.
  4. Windows in parsonage need to be replaced. After board discussion, Mary Ellen made a motion that Mikes Glass in Charlevoix come over to measure and give us as estimate of the cost. Second by Satch. Then we can check with the Womens Circle and see if they would want to contribute to this expense. Unanimous

Annual meeting: 

  1. Slate nominees there are three nominees for three board openings. Motion by David, second by Rick, that the two incumbents Judi Meister and Bev Vicstein fill the threeyear terms, and Sue Oole fills the twoyear term. Judi and Bev abstain. Motion carried.
  2. Quorum for meeting was discussed 15 is needed.
  3. The board discussed about how to handle the nomination process for 2021.
  4. Judi asked if there any more items for the annual meeting agenda. None

Old Business: None

New Business: None 

Round robin: 

  1. Mary Ellen said she has talking to others about the possibility that they wouldnt be able to use the Peaine Township Hall for their sewing group. The group of usually 10 people meet on Wednesdays and she wondered if the board would be open to having their group meet in the GFC. The board discussed this and felt they would have to follow rules of GFC use.
  2. Judi said that Jude Martin had approached her about doing the wedding of his daughter in our church. Judi really did not have any info from him about what he wanted. Need more info from him before we can discuss it

Next meeting: September 14 at Gregg Fellowship Center

There being no further business, the meeting was adjourned at 5:05 

Respectfully submitted

Kathy Speck, Recording Secretary