BEAVER ISLAND CHRISTIAN CHURCH

AUGUST 9, 2021 BOARD MEETING

Moderator Judi Meister called the meeting to order at 3:30 pm; prayer also given by Judi. Board members present: Bev Vicstein, Mary Ellen Dawson, Sue Oole, Ralph Williamson, Kathy Speck. Also present Rick Speck, Business Manager. Absent: Satch Wierenga.

Additions to Agenda: None

Correspondence: Letter from Connie Wojan thanking the church for use of the GFC for the Blood Drive.

Minutes from July meeting: Motion by Judi, second by Mary Ellen, that minutes be approved as read. Unanimous. At this point Judi announced that the discussion about Steve Miller is a mute point because he is getting married soon and will be leaving the Island.

Financial report for July was discussed with Rick. Motion by Bev, second by Sue, to approve as presented. Unanimous.  Proposed budget was discussed with Rick, specifically the substantial donation recently given to the church. Ralph suggested putting $70,000 at the Community Foundation: $40,000 in to the Grant Making Fund and $30,000 to the Endowment Fund. Board agreed and motion made by Bev, second by Kathy, that we make change in the proposed budget. Unanimous.  It was decided to keep $22k in the general fund.

Worship and Music:  Communion schedule was passed out by Judi again for fill up empty spots.

Building and Grounds:

  1. Hogarth’s Service Report. He suggested that we put three bait boxes at a cost of $150 on each side of the parsonage, and suggested that they be put in the Fall. Motion by Bev, second by Judi, to accept this suggestion. Unanimous.  Also, Ralph made the motion that we ask Jim Wojan Excavating to do tree trimming around the parsonage; second by Sue. Unanimous.
  2. Bob Bass was recently looking at the entry doors of the church; they still don’t seal very well (probably concrete settling). Ralph said he will look into it.
  3. Quite a discussion took place about everyone noticing things at need to be done in and around the church; please write them down and submit those things to the board.
  4. Mary Ellen brought up cleaning of the GFC after uses, especially the bathrooms. It was suggested that maybe Runbergs might do this? She also brought up that church car should be cleaned in and out after every use by the visiting pastor and families. Judi will write these instructions out.
  5. Elks pulled-pork nights: August 16 and 30. We need to tell them there should only be one car line on street since they have held up traffic coming from the other way – Judi will talk to them.
  6. The door stopper on the GFC door was broken after the Art Show – Ralph generously offered to fix it.

Old Business: Regarding the smoke detectors discussed at July meeting, Ralph said it was cheaper to buy three than two packs – 840 feet range.

New Business:

  1. Report from Nominating Co-Chairs was passed out by Judi. Motion by Bev, second by Sue, to accept this list of nominees. Unanimous.
  2. Annual meeting agenda – Judi stressed the need to have a quorum at this meeting. Judi will announce at the Sunday’s service.

Round Robin:  None

Next meeting: September 13th at 3:30.

There being no further business, the meeting was adjourned at 5:45.

Respectfully submitted,

Kathy Speck, Recording Secretary

 

BEAVER ISLAND CHRISTIAN CHURCH ANNUAL MEMBERSHIP MEETING 

August 30, 2020 

Meeting was called to order and quorum established by Moderator Judi Meister. Opening prayer was given by Greg Lawson. 

Additions to agenda: None 

Member comment: Ruth Gregg referred to a letter she has written to our church membership concerning why our church has been part of offering Bingo and Trunk or Treat to our Beaver Island community. Ruth did not read the letter, and then left the meeting. Judi read the letter. Motion by David Howell, second by Alana Anderson, that we move on to the next agenda item of the meeting. Motion carried. 

Minutes of August 25, 2019 annual meeting were prepared by Jean Wierenga, Recording Secretary at the time, and read by Kathy Speck. Motion by David Howell, second by Ralph Williamson, to approve the minutes as written. Motion carried. 

Election of Board Members: There are three board openings and three nominees. Motion by Rick Speck, second by Bob Anderson, that Judi Meister and Bev Vicstein, incumbents of the board, fill the two three year positions, and Sue Oole fill the two-year position to finish Jean Wierenga’s term. Motion carried. 

Reports 

Women’s Circle: Mary Ellen Dawson, gave the following report: 

  • Bake sale 2019 brought in $954.77 with matching funds to make a total of $1,909,77. 
  • Bite of Beaver “Heavenly Desserts” brought in $404. 
  • Trunk or Treat donations totaled $95. 
  • Thanksgiving Dinner, where over 65 people attended, took in $169 in donations. Mary Ellen thanked the many volunteers and McDonough’s Market for donating the turkeys for this annual event. 
  • The Cookie Carnival had many helpers who made over 150 dozen cookies and took in $1,200.00! 

Covid really affected our usual activities for the rest of the year: The community Easter Brunch was cancelled, the church cleanup day was accomplished in a different way this year, and the Summer no-bake Bake Sale brought in a total of $1,740 including matching funds. 

Moderator’s report: Judi highlighted many of the events of the past year. Complete report below.

August 30, 2020

This report will highlight some of the events of the past year. More in-depth information can be obtained from the minutes of the monthly board meetings, which Bev Vicstein posts on the church website as soon as they have been approved at a board meeting. Bev also puts items from the bulletin onto the website on a weekly basis. Thank you, Bev, for your consistently great work on the website. And, of course, anyone is welcome to attend board meetings as a visitor.

Ed Troutman keeps the church Facebook page updated with weekly posts, mentioning visiting pastors and special events. Thank you, Ed.

Bev also graciously accepted the responsibility of sending out a monthly newsletter highlighting events in the upcoming month. Thanks, Bev, you do an awesome job!!—this helps all of us to know what’s happening next!!

This year marked the 57th year of Beaver Island Christian Church as a church family, as a loving, caring community of believers, as an active participant in the community where we live. God has been faithful for more than 50 years; the past several months have reminded us that our God is a faithful God whose mercies are new every morning; and we go into the future trusting that God will continue steadfast and unchanging, “The unfailing love of the Lord never ends! Great is his faithfulness; his mercies begin afresh each day” (Lam 3:22-23)—therefore we have hope—Jeremiah 29:11: “For I know the plans I have for you, says the Lord. They are plans for good, to give you a future and a hope.”

Each week of our lives, no matter how busy we might be, begins in God’s house in meaningful worship. We have been blessed and encouraged and challenged this past year by many visiting pastors. Our God has been faithful in sending the right person at the right time to lead our worship service. And even though worship doesn’t look or feel the same right now, we know our God is still the same—and He is pleased when we gather together in His house to worship Him.

Last fall the weekday Bible Study was moved to Sunday mornings, an hour before the worship service, with the visiting pastor as the leader. We were working our way through the heroes of faith listed in Hebrews 13 until Covid-19 interrupted gathering together. Also, Sue Oole has been leading a Thursday morning Bible study for women of the church and community,

Other church activities this past year included the return of the Christmas Cantata directed by Kathy Speck, the Thanksgiving dinner and the Women’s Circle Cookie Carnival. The Easter Brunch and the Baccalaureate service for the 2020 graduates of BI Community School also fell victim to Covid-19 restrictions.

Smaller, but equally important, activities were the Tuesday morning men’s coffee and other small gatherings of our church family.

But we, as a church, also have a responsibility to our community. We do not exist in a vacuum. We are more than a church family; we are part of a community family as well.

The Food Pantry, a community Food Pantry housed in the Gregg Fellowship Center, fills an important need in the community. The monthly distribution consistently assists 9-15 individuals or families.

The Food Pantry became very busy this winter when many of the Island workers were suddenly unemployed. For several months the caseload almost doubled. Fortunately, we were also able to continue the holiday distributions at Thanksgiving, Christmas, and Easter, providing supplies for a holiday dinner.

The Food Pantry is funded completely by donations of food and cash and by Fundraisers.

This year, we were extremely fortunate to be beneficiaries of the first Polar Plunge which took place on Thanksgiving Day. Pledges from that event gave us the cushion we needed to be able to meet the food needs of Island families throughout the winter. This is another evidence of a faithful God whose mercies are new every morning—fulfilling a need before we were aware of that need!! For several years, the Food Pantry staff has provided a soup luncheon at the Christmas Bazaar for a free-will donation.

Current Food Pantry Committee members are Beth Croswhite (school), Marty Hathaway (Lighthouse Fellowship), Judi Meister (Christian Church) Chris Heikka and Cynthia Pryor (members at large).

Vacation Bible School did not happen this summer. Plans for next summer’s VBS are underway, using the Rocky Railway theme: “Jesus’s Power Pulls Us Through”. Dates for next year’s VBS and the Tuesday-Thursday before the Fourth of July.

Work continued on compiling a written history of Beaver Island Christian Church. Most of the document has been written; some revisions are still being made. We had hoped to have the document ready for presentation at this meeting; we will keep you informed when we have an updated timeline.

Throughout its existence, Beaver Island Christian Church has been a congregation of volunteers, a congregation of God’s servants—doing what needs to be done as a service to Him.

Almost every aspect of church life is dependent on volunteers—almost every aspect. Stop a minute to make a mental list of the many, many, many things that are done by volunteers.

We truly are a congregation of volunteers, a congregation of God’s servants.

In first Corinthians 12:5-6 we read “There are different kinds of service in the church, but it is the same Lord we are serving. There are different ways God works in our lives, but it is the same God who does the work through all of us.”

In this vein of volunteerism as God’s servants, I once again add two comments:

First of all, ALL OF US can volunteer to do something; God has given each of us gifts or talents that we can use in His church. Quite often it is the same people who volunteer time and time again; God can use each one of us in some capacity.

Second, let’s not forget to say thank you. 

No one does something as God’s servant expecting a thank you, but that does not mean that he/she does not appreciate a thank you. Each of us can participate in this way also. A heartfelt thank you is a blessing to both the receiver and the giver.

As a congregation, we thank the worship leaders, the music leaders, those who provide special music, those who lead responsive readings or serve as greeters, those who teach Sunday School, those who serve coffee and cookies, those who work behind the scenes to make sure everything runs as smoothly as possible.

Let me introduce the board:

      • Mary Ellen —Women’s Circle representative; also addresses and mails the birthday cards, thinking of you cards, and get well cards.
      • Bev Vicstein
      • Satch Wierenga
      • Ralph Williamson
      • David Howell
      • Rick Speck who was appointed to fill the vacancy until today’s meeting, abstaining from votes directly related to finance

As board moderator, I thank each board member for your faithful and careful service, your prayerful concerns, your thoughtful insights as we discuss church matters large and small. God is using each of you for His purpose for Beaver Island Christian Church.

Many of you pray for this church on a regular basis. As moderator and board, we thank you for your prayers as we make decisions regarding church matters. And we would like to remind you that since this is YOUR church—the board is always open to your suggestions. Feel free to share your thoughts or concerns with any board member at any time and rest assured that we will discuss that concern at a board meeting. And remember, you are welcome to attend board meetings at any time as a visitor.

Please continue to pray for Beaver Island Christian Church, for our church family, for our visitors, for the community in which we live and whom we try to touch with our love and caring outreach.

Respectfully submitted,

Judi Meister, Board Moderator

August 30, 2020

Business Manager, Rick Speck called attention to the written reports and discussed them with the membership.

Presentation of Proposed Budget: Rick Speck presented the proposed budget for 2020-2021. Motion by Bob Anderson, second by Mary Ellen Dawson, approved the financial report and proposed budget as presented (with incorrect page 6 removed). Motion carried. 

Determination of Financial Institution:  Chair will entertain a motion to recommend that the checking account remain at Charlevoix State Bank and that any certificates of deposit shall be placed in a financial institution recommended by the Business Manager and Board Treasurer and approved by the Administrative Board. Motion by Bob Anderson, second by Mary Ellen Dawson, to approve this recommendation. Motion carried. 

Member comments and/or questions. 

Motion to adjourn 12:05 p.m. by Larry Dawson and seconded by Bob Anderson. Motion carried. 

Respectfully submitted, 

Kathy Speck, Recording Secretary

 

JULY 2021 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH
Board Meeting July 12, 2021, GFC

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Pastor Lee Bracey. Other board members present: Bev Vicstein, Mary Ellen Dawson, Sue Oole, Ralph Williamson, Kathy Speck will be later. Also present Steve Miller, and Rick Speck, Business Manager. Absent Satch Wierenga.

Additions to Agenda: Internet and Sunday School

Correspondence from Steve Miller re “winter pastor thoughts” that e-mailed to the board. Discussed this including the idea that he would like to stay here; also would need a salary, looking for 20 hours per week. Ralph asked about exploring and getting younger members. The board will think about this and throw out some possibilities.

Minutes from June meeting: Add: Motion by Mary Ellen, second by Bev, that minutes be approved with additions/changes. Unanimous.

Financial report for June: presented and discussed by Rick, Business Manager. Motion by Ralph, second by Judi, to approve as presented.

Worship and Music: Communion schedule was passed out by Judi for board members to sign up. 

Vacation Bible School: Sue announced that it was very successful. Even though there weren’t as many kids as other years, it led to more interaction between the kids and the leaders. There was positive feedback from the community.

Sue talked about the serious need for a regular Sunday School plan and a need for a team of leaders. This will be discussed more.

Women’s Circle: Mary Ellen – The No Bake, Bake Sale for this year was discussed and it will follow the same format as last year.

Building and Grounds:

  1. Art Show at GFC – July 22-23; Lois Stipp will be in charge of setting up July 19-20. They will put out donation jar hoping to get $250 to be given to our church for use of the hall.
  2. Baroque welcome dinner Sunday August 1 at /GFC. We will get a full page ad in their program for this use. Practices in our church sanctuary will take place July 30-August 3.
  3. Ralph mentioned that he is still wondering why Great Lakes Energy still has not put in the peak meter in the parsonage.

Old Business:

  1. The stakes (8) will be put in at utility shed – at church Sunday Judi will ask for volunteers to set them.
  2. Smoke detectors. Ralph has looked into this and recommends long-life batteries, 5-year interconnecting. The cost is $160 per 6-pack; we will need 2 packs. Motion by Bev, second by Sue, to have Ralph purchase these. Unanimous. 

Nominating Committee: There was a discussion of congregational members of committee.

New Business:

  1. Ralph talked about the junk e-mail that is showing up on the internet. He pointed out that our church website has our board members e-mail addresses on it; suggests that we take them off. The board agreed and Bev will take them off immediately!
  2. Judi asked for thoughts from the board regarding Steve Miller’s e-mail. All agreed we should about it for a while.

Round Robin: Ralph explained his reasons for not running for a board member this year, and that he has been on the board for six years of service.

Next meeting: August 9th at GFC (will discuss budget for annual meeting.

There being no further business, the meeting was adjourned at 6:00.

Respectfully submitted,

Kathy Speck, Recording Secretary

JUNE 2021 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH
Board Meeting June 14, 2021 GFC

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Mary Ellen. Other board members present: Bev Vicstein, Sue Oole. Also present Rick Speck, Business  Manager. Absent, Ralph Williamson and Satch Wierenga.

Additions to Agenda: Bev would like to discuss COVID wording under New Business.

Correspondence: Ed Troutman said he and Linda have sold their home on Beaver Island. Please withdraw our membership with BICC.

Minutes from April meeting were read, there was no May meeting. Motion by Bev, second by Mary Ellen, that minutes be approved as presented. Unanimous.

Financial reports for April and May were presented and discussed by Rick, Business Manager. They were approved.

Worship and Music:

  1. Communion schedule for the summer.
  2. Updated pastor list – for info only.
  3. Cantata – Kathy reported we will have one, and the board decided there would be only one performance. It will be on Sunday December 5th.
  4. Mary Ellen, wondered if we should keep cookies on the menu after the service. It was decided we should keep them.
  5. Kathy suggested that we eliminate the 4th hymn during the service, for time reasons. This
    action was approved.

Women’s Circle: Mary Ellen

  1. The bake sale was discussed. This year Alana and Sandy cannot be in charge of it, and it was
    decided that Mary Ellen, Bev, Judi and Kathy will handle it.
  2. The mice problem in the Parsonage was discussed. It was suggested that Hogarth’s could do a walk-through the building and point some problems.

Building and Grounds:

  1. No quilt retreat with Bev Anderson June 10-13, two scheduled for September (8-12),
    (22-26), two in October (13-17) and (20-24).
  2. Elks Burger Night June 21st.
  3. Parking lot improvement by Elks, green stakes will be placed along driveway to keep traffic
    off the yard.
  4. Church grounds clean-up will June 22nd, or alternate day June 23.
  5. 100 chairs rented for June 26th wedding.
  6. The food pantry room needs to be vented. Could a vent be put in the door? We will look into
    it possibly vent to outside thru wall.

VBS:  Judi and Sue reported that it will be held June 29 – July 1, with kids aged 6-12. They will hold classes outside as much as they can. Flyers will be put out to invite kids.

Old Business:

  1. Smoke detectors
  2. Ad in Northern Islander.
  3. Welcome bags will really be pushed this year. Having them all made-up already will help.
  4. Postcards sent out to new members, we will work on it.

New Business:

  1. Appoint replacement for David until Annual meeting. After discussion it was suggested that
    Kathy should be appointed. Motion by Bev, second Sue. Unanimous. Resignation is accepted.
  2. Nominating Committee
    1. At least one board member, and at least two church members, who are not on the
      board.
    2. By July 25, present slate of nominees to the board.
    3. Slate presented to congregation on August 1, additional nominees can be suggested in
      writing to Nominating Committee within specific time frame (TBA)
    4. Final slate presented to congregation August 15.
    5. Annual meeting August 29.

c. Bev would like to change wording re-covid on the website. It was decided to keep the wording the same as it is in the bulletin each week.

Round Robin: None

Next meeting: July 12th at GFC.

There being no further business, the meeting was adjourned at 5.45

Respectfully submitted,

Kathy Speck, Recording Secretary

APRIL 2021 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH
Board Meeting April 12, 2021, BIRHC

Moderator Judi Meister called the meeting to order at 3:32 p.m. Opening prayer by Susan. Present: David Howell, Satch Wierenga, Mary Ellen Dawson, and Sue Oole. Also present Rick Speck, Business Manager

Minutes of March meeting approved as distributed, with correction. Motion by David, second Mary Ellen

Financial reports for March presented and discussed by Rick, Business Manager. Motion by Judi, second by Sue

Worship and Music:  Will have a new minister for next week the 18th, Drew Filkins, a friend of Dan Johnson

Women’s Circle Report: Nothing to report.

Building Use: 

  1. BICS testing Tuesday April 13th, 7:30 to 1:30, in the hall. Beth and four students.
  2. Bev Anderson using hall for quilt retreat June 36, $50.00 per day rent.
  3. Bev Anderson using hall for quilt retreat June 1013. $50.00 per day rent.
  4. Gus Schmidt: Planning his own funeral, upon his death. No charge for the church, Donation for use of hall. Motion by David, second Satch.
  5. May 5th first scheduled Bingo, second May 19th, then weekly starting in June

Building and Grounds: 

  1. David said that smoke detectors in hall need to be replaced. A smoke detector should be put in the pantry. Ralph is trying to setup a connection between the smoke detectors in the hall and the church. If the detectors go off in either building, both sets should be activated.
  2. Parking Lot; The Elks may try level out and bring in crushed stone for the hall parking lot. Patrick thought that Richie being an Elk, he might provide the stone. Board, is not so sure.

Old Business: 

Advertising:

  1.  Northern Islander; Cynthia quoted the Dominator at $97 per month for 3 months. The Economy Grabber at $78 per month for 3 months. Ads would run June, July, and August. Decision by May 10th, copy to be in by May 15th. Subcommittee of David and Judi to create mockup.
  2. Should we buy ads on the Emerald Isle. Sue mentioned that the people who brought the Emerald Isle motel and other rental properties, might put out our rack cards

New Business: None 

Round Robin: Sue said that she was reading Chicken Soup for the Soul. She ordered a few copies of Chicken Soup for the Grieving Soul. She would like to order some for the church to have on hand to give out. The benevolent fund could sponsor this purchase

Next meeting: May 10 at GFC

There being no further business, the meeting was adjourned at 4:32 

Respectfully submitted

Rick Speck, Acting Recording Secretary

MARCH 8, 2021 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH
Board Meeting March 8, 2021, BIRHC

Moderator Judi Meister called the meeting to order at 3:33 p.m. Opening prayer by pastor Bracey. Present: David Howell, Satch Wierenga, Ralph Williamson, Sue Oole and Bev Vicstein on the phone.  Also present Rick Speck, Business Manager.

“Dream” Pastor Bracey dream for the church, continued under New Business.

Minutes of February meeting read. Motion by Susan to approve as read, second by Ralph. Unanimous.

Financial reports for February presented and discussed by Rick, Business Manager. Motion by David, , second by Ralph. Motion carried.

Worship and Music:

  1. Communion scheduled for March 21. Need volunteers to setup. David volunteered himself and Sandy. 
  2. The Good Friday service will be held at 4:30.
  3. No Minister for 4/11, so far.

Women’s Circle Report: 

Easter Brunch; David made a motion that the Easter Brunch be cancelled, and we hold a community appreciation dinner after the emergency is over. 

Building and Grounds:

  1. The Elks burger night is 3/10, Sue will open the hall at 1:00, leave a single key and pick-up the check.
  2. The Elks want to hold their initiation on March 20th. They believe they would have about 45 people attending. David made a motion that hall not be used for the March initiation, second by Sue. Motion passed.                  

 Old Business: None

New Business: 

Dream:

  1. Lee Bracey; What you see is what you get. His dream is that as emergency rolls back, visitors will return and snow birds will all come back.
  2. Ralph; Wants to add new younger members, we are a very old congregation. Need to draw in younger people. May need younger ministers.
  3. Judi; Who would we contact to find out what the younger generation wants to see in a church. Each generation seems to be less into church going.
  4. Sue; We have gotten away from Sunday, is the Lords day.  We need to reach out to newcomers
  5. Lee; Could recommend a few younger ministers, to rotate into the mix.
  6. David; Believes we need to reach out to the large number of new members of our community. He also thinks that the covid emergency affects our attendance.
  7. Bev; Thinks we should send post cards, to new community members. Put post cards on Facebook.
  8. David; said maybe we should put something in the Northern IslanderSatch; Believes that the best way is a personal, one on one approach.

Round Robin: None

Next meeting: April 12 at GFC.

There being no further business, the meeting was adjourned at 4:40 

Respectfully submitted,
Rick Speck, Acting Recording Secretary

FEBRUARY 2021 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH
Board Meeting February 8, 2021, BIRHC

Moderator Judi Meister called the meeting to order at 3:35 p.m. Opening prayer by Judi. Also present: Mary Ellen, David Howell, Satch Wierenga, Ralph Williamson, Sue Oole and Bev Vicstein on the phone.  Also present Rick Speck, Business Manager.

Minutes of January meeting read. Motion by Mary Ellen to approve as read, second by Ralph.  Unanimous.

Financial reports for January presented and discussed by Rick, Business Manager. Motion by Ralph Williamson, second by Bev. Motion carried.

Worship and Music:

  1. The pastor list is pretty much as previously presented. The entire month of March will be
    covered by Lee Bracey.
  2. Sue asked about Good Friday. Judi said that Gene would be here to conduct the service
    at 4:30.

Women’s Circle Report By Mary Ellen. Parsonage humidity is low at 20 or 25%. Mary Ellen brought a humidifier from home. Ralph wondered what the humidity should be. He said that it should not be more than 40%, he will check it out.

Building and Grounds:

  1. The Elks are asking to use the GFC again on March the 10th for their Burger Night.
  2. The Elks would like to hold an initiation on March 20th. There was discussion about how
    many people could be in the building under the Covid guidelines. David checked it out
    online. His research produced a limit of 25 people. The Elks would have two or more
    meetings, to accommodate the number people to be initiated. They would hold the meetings between 12:00 and 4:00.
  3. Mary Ellen said the drywall patches and the taping under the windows in the GFC are opening up. Do we want to have it checked out, and or repaired. David suggested we keep an eye on it, but with it not being structural, repair can probably wait.

Old Business: None

New Business: None

Round Robin: Bev said the website is not working. Malware got into the website. Bev cannot make changes. The virus centered on the calendar function. Alan has purchased a new security program to solve the problem.

Next meeting: March 8th at BIRHC.

David wondered if we could try Facetime with Bev, and hold the meeting at the GFC. The board agreed to try that option.

There being no further business, the meeting was adjourned at 4:28.

Respectfully submitted,

Rick Speck, Acting Recording Secretary

JANUARY 2021 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH
Board Meeting January 11, 2021, BIRHC

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by visiting minister Lee Bracy. Also present: Mary Ellen, Sue Oole, and Bev Vicstein on phone. Absent with notification David Howell and Ralph Williamson. Also present Rick Speck, Business Manager.
Minutes of November meeting read. Motion by Judi to approve as submitted, second by Sue. Unanimous.

Financial reports for November and December: presented and discussed by Rick, Business Manager. Motion by Mary Ellen, second by Bev. Motion carried.

Worship and Music:

  1. Judi presented the Pastor list for 2021, broken out by week, and showing the open dates. She said that Karl Hinkle, would probably not be coming this year. Chris Bass, (Bob Bass’ son) will probably take one of the open dates.
  2. There is a possibility that Joe Moore can live stream our services, because of a change in the times of the Holy Cross services.
  3. Judi asked that the Board members, take time to “Like” or “Share”, Ed Troutman’s
    posts on Facebook of Beaver Island Christian Church services.

Women’s Circle Report: By Mary Ellen

  1. Parsonage has a mouse and possibility of weasel problem. She would like to get an estimate from someone to drywall the ceiling and one wall of furnace room this winter. She will email the ladies of the Women’s Circle to approve this expense.
  2. Mary Ellen and David Howell have discussed the lack of people providing cookies for after
    church services. No solution suggested at this time.

Old Business:

  1. The board discussed the draft letter Judi will send to the Lighthouse Fellowship members.
    The consensus was that a sentence should be added to the letter, stating that during this time of Covid, and the complications caused by it, we welcome you to join us on Sunday mornings.
  2. Church history: Judi is working on it this winter.

New Business:

  1. Discussed the possibility of conducting board meetings using “Zoom”. It was generally felt that “Zoom would not work for us. We would need a better internet, then is currently available on the island. Also, we need to be in the same room, for the best communication. If we maintain social distancing and wear masks, the in person meetings should be safe.
  2. The Bingo license needs to be submitted by the end of February.

Round Robin:

  1. Sue asked how long the chain has been up across the entrance from Pine Street? She felt it comes across as not “friendly. It was explained, that in the winter the entrance must be blocked, to keep vehicles from driving frost into ground and freezing the waterline. In the summer, the chain keeping cars from taking a shortcut from Pine to Kenwabikise or McDonough Road.
  2. Judi mentioned using GFC in case of a major disaster, as was discussed with Tammy Radinoff of the BIRHC, at our last meeting in November. The board does not think our hall could be a designated shelter for a disaster plan, but we would do whatever we needed to do to help our community.

Next meeting: February 8th at BIRHC.

There being no further business, the meeting was adjourned at 5:15.

Respectfully submitted,
Rick Speck, Acting Recording Secretary

NOVEMBER 2020 Board Meeting

BEAVER ISLAND CHRISTIAN CHURCH
Board Meeting November 19, 2020, BIRHC

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Mary Ellen Dawson. Also present: Ralph Williamson, David Howell, Sue Oole, Satch Wierenga, Bev Vicstein on phone. Also present Rick Speck, Business Manager.

Minutes of October meeting. Motion by David to approve as submitted, second by Mary Ellen.
Unanimous.

Financial report for October was presented and discussed by Rick, Business Manager. Motion by David, second by Ralph. Motion carried.

Worship and Music:

  1. December worship leaders. Judi mentioned that worship leaders are really hard to find this time. Gene Drenth will be here December 6th.
  2. Dan Johnson will have a recorded message on U-tube for the 13th.
  3. Christmas Eve service. After some discussion, David made a motion, that we will not
    have a Christmas Eve service, second by Judi. Motion Unanimous.
  4. Any changes re:-in-person worship? We should be consistent, agreed to continue with
    current setup.

Women’s Circle:
Mary Ellen reported on how the Cookie Carnival is going to run this year. Orders will be taken and the day of the sale will be carry out only.

Building Use:

  1. Tammy Radinoff of the BIRHC asked the board if the Fellowship Center might be used in the
    case of a major disaster. A discussion with the board followed. The discussion ended when David suggested that the GFC doesn’t have adequate power and water supply, or a generator. He pointed out that Peaine township hall could be used, if a generator was provided.
  2. Received a request from Elks Club-Beaver Island Auxiliary to hold a fundraising event at GFC. After discussion, David made a motion to allow this Burger night with use of the kitchen for $100.00, with the provision that the event was for charity. If the funds were to go to the local lodge, then the rent would be $200.00, Judi second. Vote unanimous.

Old Business:

  1. Snow plow bid – Lori & Perry’s crew $72.00 per hour.
  2. No Thanksgiving Day service.
  3. Windows for the parsonage will be here Friday. Charlevoix Glass is sending a guy over Monday to do the work. ( They will only be replacing the glass).
  4. Invitations to Lighthouse members to be sent, mid-December, inviting them and listing January worship leaders.

New Business: None

Round Robin: Sue is donating the cost of materials for the Women’s bible study.

Next meeting: Moved to January 11th at BIRHC.

There being no further business, the meeting was adjourned at 5:25.

Respectfully submitted,
Kathy Speck, Recording Secretary

OCTOBER 2020 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH

Board Meeting October 12, 2020, Gregg Fellowship Center 

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Mary Ellen Dawson, Also present: Bev Vicstein, Ralph Williamson, David Howell, Sue Oole, Satch Wierenga. Also present Rick Speck, Business Manager

Welcome to recently elected board member Sue Oole. Thank you to Rick Speck outgoing board member

Additions to agenda: Posting about Thanksgiving Dinner

Minutes of September meeting. Motion by David to approve as submitted, second by Mary Ellen. Unanimous

Second reading of draft annual meeting minutes. 

  1. Attach letter from Ruthie? No
  2. Attach Moderator‘s report than summary by Recording Secretary? Yes
  3. Attach Womens Circle report? Yes 

Financial report for September was presented and discussed by Rick, Business Manager. Motion by Bev, to approve as submitted; second by Mary Ellen. Motion carried

Worship and Music: 

  1. Suggestion from Bev: Bev discussed with the board a way to invite Lighthouse Church members to worship together with our church. The board discussed and decided that we would send them individual postcards inviting them to join us for worship including our service times, who is leading the service, etc., etc. (Sue Duram from Lighthouse Church gave Judi the names of their church members.
  2. It has been requested a Community Thanksgiving Service be held in our Church. This was discussed and that Judi would talk to Father Jim from Holy Cross about this service. Motion by Bev, second by David, that we have this in our church. Unanimous

Building and Grounds: 

  1. Judi notified the board that BICS has again requested use of our GFC for testing on Wednesday, October 14
  2. Christmas Bazaar details. Judi talked about how they will be setting up tables with only two people behind each table; how to eliminate congestion, e.g. how many people can be in the hall at one time; face masks will be required; the Food Pantry will be selling soup for takeout only. Motion by David that we authorize this use, second by Bev. Unanimous
  3. Thanksgiving Dinner cancellation notification postings were discussed

Old Business: 

  1. Charlevoix Glass has given us an estimate of a total of $1,375.00 for the new glass windows in the parsonage. Half of that was sent to them as a deposit from the Womens Circle. We will have to pay for disposal of old glass, and have to provide for transportation of the guy when he gets here
  2. Endowment Fund info for website. It was suggested that we put a phone number for Rick on the website in order for him to answer questions, then discuss and circulate to the board.

New Business: 

  1. Judi handed the meeting over to Rick for vote for organizing the 20202021 officers. Rick entertained a Motion by David that Judi be the Moderator/Corresponding Secretary, and that Satch be the Treasurer, second by Bev. Roll call vote: Judiyes, Sueyes, Ralphyes, Davidyes, Satchyes, Bevyes. Unanimous. Rick handed the meeting back to Judi
  2. Snowplowing Motion by David, second by Judi, to give Jeans Crew the job. Unanimous

Round Robin: None 

Next meeting: Moved to November 16th at BIRHC

There being no further business, the meeting was adjourned at 5:00

Respectfully submitted

Kathy Speck, Recording Secretary

SEPTEMBER 2020 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH

Board Meeting September 14, 2020, Gregg Fellowship Center 

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Satch. Also present: Mary Ellen Dawson, David Howell, Rick Speck, Bev Vicstein. Absent: Ralph Williamson with notification. 

Welcome to recently elected board member Sue Oole. She is just a visitor today; term to start at October meeting 

Additions to agenda: Bev received e-mails from Ed Troutman; this will be discussed in financial report. 

Minutes of July meeting. Motion by David to approve as submitted, second by Satch. Unanimous. 

First reading of draft annual meeting minutes. The only changes should be that Judi’s moderator’s report and Mary Ellen’s Women’s Circle report should be attached to the minutes. 

Financial report for August was presented and discussed by Rick, Business Manager. Motion by David to approve as submitted; second by Mary Ellen. Rick abstains. Motion carried. Questions from Ed Troutman about the endowment fund – he wondered if a report should be put on the church’s website. It was discussed and decided that Rick and Bev will look into it and bring back to the board for discussion. 

Worship and Music: 

  1. Communion Sunday – Mary Ellen will set up.
  2. September 27 there is a vacancy – Greg Lawson has offered to do the service that day.
  3. October 4″ is a vacancy also – Chelsea Ryenhout will do the service that day.
  4. The Christmas Cantata for December was discussed – it was decided that there would be no Cantata this year because of Covid. 

Building and Grounds: 

  1. 50 chairs from GFC will be rented out this coming weekend.
  2. Bev Anderson has requested the GFC be used for her quilt retreat October 1-3. There will be a $50 fee charged each day. Motion by David, second by Bev, to allow this use. Motion carried.
  3. Trunk or Treat – we will hold this event with tables outside underneath the overhangs. Adults attending with kids will be responsible social distancing. If those wanting to put out decorations they should be battery-operated. No food will be served.
  4. Christmas Bazaar usually the 2 week of November. This is an ad hoc community organization that we should encourage them to do it, but put out less than normal tables and practice social-distancing and definitely require mask-wearing. Judi said her committee will come up with a plan and bring it to the board at October meeting to see if they can make it happen.
  5. Thanksgiving Dinner. Motion was made by David, second by Satch, that we should NOT have the dinner this year because of Covid. Roll call vote: Mary Ellen-support, Bev-support, David support, Satch-support, Rick-support, Judi-support. Motion carried.
  6. Use of GFC by church functions or community members’ use. Whether for profit-making or another use, the purposes for use are outdated and should be worked on.  
  7. Cookie Carnival. Mary Ellen brought this up because she wondered if everyone was in agreement that we should have this annual event. It was pointed out this is probably a Women’s Circle issue, and that they should discuss and decide on whether or not to have it. 

Old Business:

  1. Charlevoix Glass coming to the Island the end of September, will look at windows in Parsonage.
  2. Tree that has been discussed in last couple meetings is gone! 

Round Robin: None 

Next meeting: October 12 at Gregg Fellowship Center. 

There being no further business, the meeting was adjourned at 5:05 

Respectfully submitted, 

Kathy Speck, Recording Secretary

AUGUST 2020 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH Board Meeting

August 17, 2020, 3:30 p.m., Gregg Fellowship Center 

Moderator Judi Meister called the meeting to order at 3:34 p.m. Opening prayer by Pastor Lee Bracey. Also present: Mary Ellen Dawson, David Howell, Ralph Williamson, Rick Speck, Satch Wierenga, Bev Vicstein

Additions to agenda: None Judi just mentioned that Joyce Runberg passed away yesterday

Minutes of July meeting: Motion by David to approve as submitted (except one changeBuilding & Grounds b. one dead pine tree), second by Mary Ellen. Unanimous

Financial report for July was presented and discussed by Rick, Business Manager. Motion by Bev to approve as submitted; second by Ralph. Rick abstains. Motion carried

Proposed budget for 20202021 was discussed by Rick with the board and will be presented at the Annual meeting 

Worship and Music: 

  1. Communion next Sunday the same format will be used as the last Communion Sunday, Bev will set up
  2. Schedule for visiting pastors. Judi said that the scheduling has been difficult to set because of Covid; Judi will try to reschedule someone else for certain dates

Building and Grounds: 

  1. Ramp to storage building looks good, Ralph. Thanks!!
  2. Removal of dead pine tree Estimates were received from Levi Connor ($600), Jimmy Wojan ($500), and Dave Swartzfisher ($500). Motion by Mary Ellen, second by Ralph to accept Jimmy Wojans bid. Unanimous.
  3. Leaf blower purchase? This is tabled until next months meeting.
  4. Windows in parsonage need to be replaced. After board discussion, Mary Ellen made a motion that Mikes Glass in Charlevoix come over to measure and give us as estimate of the cost. Second by Satch. Then we can check with the Womens Circle and see if they would want to contribute to this expense. Unanimous

Annual meeting: 

  1. Slate nominees there are three nominees for three board openings. Motion by David, second by Rick, that the two incumbents Judi Meister and Bev Vicstein fill the threeyear terms, and Sue Oole fills the twoyear term. Judi and Bev abstain. Motion carried.
  2. Quorum for meeting was discussed 15 is needed.
  3. The board discussed about how to handle the nomination process for 2021.
  4. Judi asked if there any more items for the annual meeting agenda. None

Old Business: None

New Business: None 

Round robin: 

  1. Mary Ellen said she has talking to others about the possibility that they wouldnt be able to use the Peaine Township Hall for their sewing group. The group of usually 10 people meet on Wednesdays and she wondered if the board would be open to having their group meet in the GFC. The board discussed this and felt they would have to follow rules of GFC use.
  2. Judi said that Jude Martin had approached her about doing the wedding of his daughter in our church. Judi really did not have any info from him about what he wanted. Need more info from him before we can discuss it

Next meeting: September 14 at Gregg Fellowship Center

There being no further business, the meeting was adjourned at 5:05 

Respectfully submitted

Kathy Speck, Recording Secretary