MARCH 2020 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH

Board Meeting March 9, 2020, 3:30 p.m. BIRHC 

Moderator Judi Meister called the meeting to order at 3:32 p.m. Opening prayer by pastor Lee Bracey.  Also present were Mary Ellen Dawson, David Howell, Satch Wierenga, Ralph Williamson, Bev Vicstein on phone, and Rick Speck-Business Manager. 

Additions to agenda: None 

Correspondence: Letter from Ruth Gregg, placed under new business. 

Minutes: 

  1. Annual meeting minutes-Judi getting with Satch to track down.
  2. September 16th minutes, see above. c.
  3. February 3rd minutes, read by Rick. Motion Mary Ellen, 2nd Ralph, to approve minutes as read. Motion passed. 

Financial reports were presented and discussed by Rick. 

Motion by David to approve, second by Mary Ellen. Motion carried. 

Worship and Music: 

  1. Communion is scheduled for March 15th, Mary Ellen to setup and serve.
  2. Baccalaureate scheduled for May 24th, Pat Nugent to do service. 
  3. Lee Bracey checking into securing intern student pastors from Great Lakes Bible College, to cover for off season. However, he said student internships are scheduled for summers. Lee will try to find a professor or faculty member who could fill an openin
  4. Good Friday service to held at 5:00, Gene Drenth will be the pastor.

Building and Grounds: The Boven letter has generated $700.00 so far. 

Women’s Circle: Easter Brunch; Judi and Mary Ellen to meet April 10th, to create a list of volunteers, Easter is the 12th.

Building Use: Beth Croswhite, needs to use the Fellowship Hall for student testing April 14th to 16th Tuesday building use is from 7:30 am to 2:00 pm. Wednesday and Thursday hours are from 7:30 am to 12:30 pm. Beth will setup and take down. Use approved. 

Old Business: Preparing meals/freezing for distribution. David will think it over, some more. He has questions about amounts, prep, storage, size of audience. Ralph suggested a small run, to see how it is received. He thought the type of meals, should be soup, chili, spaghetti sauce, etc. 

New Business: 

Letter from Ruthie concerning social events and BINGO, was read.

  1. Lee Bracey felt that her concerns should not divide the congregation.
  2. After board discussion, the consensus is that, these concerns are a membership decision. She should bring her concerns to the membership at the annual meeting. The moderator will respond. 

Round Robin: No concerns raised. 

Next meeting: April 13th. 

There being no further business, Judi made a motion to adjourn, second by David. 

Respectfully submitted, 

Rick Speck, Acting Recording Secretary

FEBRUARY 2020 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH

Board Meeting February 3, 2020, 3:30 p.m., BIRHC 

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Mary Ellen Dawson. Also present were David Howell, Satch Wierenga, Ralph Williamson, Bev Vicstein on phone, and Rick Speck-Business Manager. 

Additions to agenda: Letter from Community Foundation-will discuss after Financial Reports 

Miscellaneous info: 

  1. WVBI calendar – we are not listed; we will look into why we were not.
  2. Judi got note Bob Kuehne regarding Sue’s upcoming surgery; sounds very risky. 

Minutes: 

  1. November 11 minutes – Motion by Mary Ellen to approve minutes as read, second by Ralph. Motion carried.
  2. Discussion with Satch to see if he could locate Jean’s notes from Annual Meeting and September 2019 minutes. If he can’t find Annual Meeting notes we will try to reconstruct them for minutes. 

Financial reports were presented and discussed by Rick:

  1. December – Motion by David to approve, second by Mary Ellen. Motion carried.
  2. January 2020 – Motion by Bev to approve, second by Mary Ellen. Motion carried.
  3. Discussion about Community Foundation (CCCF) letter. There currently is $16,764.91 in endowment fund, $2,554.82 in grant making fund, and $388.00 available this year. Rick is suggesting to Board that we take out $1,500 of the $2,554 from grant making fund, and $388 to help pay for the furnace. Motion by David to take the funds from CCCF in the amount of $1,888 and add the $2,000 donated by the Women’s Circle and draw $2,105 from the building fund to pay the entire cost of the furnace. Second by Ralph. Motion carried,
  4. Motion by Ralph, second by David, the financial report for November will be superseded by the approved financial report for December. Motion carried. 

Worship and Music: Discussion of list of Pastors for 2020 led to an idea presented by David to possibly work with Lee Bracy and Dan Johnson to see if we could get an intern from the Great Lakes Bible College in Lansing to help fill out open spots in the list. The Board felt it would be good for Lee to come to our next meeting and talk to the whole Board about this possibility. 

Building and Grounds: 

  1. Peak meter for parsonage to be installed by Great Lakes Energy.
  2. b. Sound system for church. Ralph discussed the work that has been done so far, and what has to be done yet, and what the Board thinks of the results. The Board liked what is happening so far and he said they will continue to work on the sound system. He gave Rick an invoice for his records for mic’s that were purchased and were a donation to the church by Ralph.
  3. The letter we received from Steve Boven was discussed. We will give him the list of Pastors and let him decide whom to send it to. 

Old Business: None 

New Business: 

  1. Appoint replacement for Jean until annual meeting. The idea was discussed and a motion was made by David to appoint Rick to fill this spot. Second by Ralph. Motion carried
  2. Appoint an additional member to the Benevolent Committee. Motion by Rick to appoint David, second by Judi. Motion carried.
  3. Since we are asking for volunteers to make meals for Satch and family, that there might be others in our church family that could use this once in a while. David that suggested that possibly once a month we could ask others to join us and together gather at Gregg Fellowship Center to prepare and pack some meals. We will talk about this at the next Board meeting. 

Discussion re church history: The Board decided to have separate meetings to work only on this document. Also they decided to give Ruthie and Lil Gregg and Howard Davis a copy what we have so far and ask for their thoughts on it. We would ask them to turn in their ideas ASAP or no later than the end of this month. 

Round Robin: 

  1. David and Ralph looked at the flickering lights in the church office; there are spare lights located in the church. Also they checked other lights around church, parsonage, and Gregg hall.
  2. Ralph said that he will not be able to the build the ramp into the storage shed until after mid-May because he is having surgery this spring. 

Next meeting: March 9 

There being no further business, the meeting was adjourned at 5:30. 

Respectfully submitted, 

Kathy Speck, Recording Secretary 

NOVEMBER 2019 BOARD MEETING

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by MaryEllen Dawson.  Also present were David Howell, Satch Wierenga, Bev Vicstein, and Rick Speck-Business Manager.  Bob Kuehne was also present.  Jean Wierenga and Ralph were absent with notification.

Long discussion of Church history draft with Bob Kuehne, with several changes made with Bob.

Correspondence: none.

Minutes:

  1. No September minutes
  2. October minutes – motion by David to approve minutes as corrected, second by Bev. Motion carried.

October financial reports:  presented and discussed by Rick. Motion by Satch to approve reports as presented; second by David. Motion carried.

Worship and Music:

  1. Thanksgiving Service, 10 a.m.  Father Jim and Judi will touch base; David will do a bulletin.
  2. Advent Candle readings are done.
  3. Cantata, December 8, 2 p.m. Set up of chairs was discussed.
  4. Communion, December 15 – if Jean not able to do it MaryEllen will set up.
  5. December 22, 29 are open dates – 22nd Judi said it may be our congregation with a Pastor Kruse message; 29th – Judi will check with Mike.

Women’s Circle:

  1. Thanksgiving Dinner – MaryEllen said she is “on a roll” with getting volunteers to set up.
  2. Cookie Carnival – volunteers have touched base with MaryEllen.
  3. MaryEllen and Judi said they have asked Dale Schamehorn to be “Santa” at the Christmas Bazaar and the Cookie Carnival.

Building and Grounds:

  1. Outside lights not working (Church double doors and parsonage) – Ralph will be asked to check.
  2. Flickering light in office; again, Ralph will be asked to check.
  3. Protection of lines to parsonage from heating – we need a lattice fence for protection. (MaryEllen said she has closed all windows in parsonage).
  4. Establish a Building and Grounds Committee:
    1. Items a-c above maybe we need to hire someone to work instead.
    2. Water samples for Health Department
    3. Hoses – spring and fall (2 hoses still need to be put into utility building) – MaryEllen said they were put away.
  5. Ramp to storage shed – probably wait until spring.  It was noted at this time that if anyone sees anything that needs to be done – bring it to the Board’s attention.
  6. Purchase a small leaf blower? Board decided no.
  7. Set up chairs for cantata / how many should stay up for Christmas Eve? After December 1.

Old Business:  snow plow quote received by Jean’s Lawn Service – $68 / hour.

New Business:  None

Round Robin: $60 cleaning fee was received from Johnson.

No December meeting, next meeting is January 13, 2020.

There being no further business, the meeting was adjourned at 6 p.m.

Respectfully submitted,

Kathy Speck, Recording Secretary

OCTOBER 2019 BOARD MEETING

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Mary Ellen Dawson. Also present were Ralph Williamson, David Howell, Bev Vicstein, and Rick SpeckBusiness Manager. Bob Kuehne was also present. Satch Wierenga absent

Judi welcomed new board member David Howell, and said that new board member Jean Wierenga was absent due to illness. Also welcomed new recording secretary Kathy Speck

Discussion of church history draft with Bob Kuehne with several changes made with Bob. It was decided that the ongoing discussion would continue at a meeting October 15th

A note from Dan Johnson that read: Dear Friends at BICC, Thank you so very much for the red rose vase you sent to Sherry. She enjoyed its beauty and fragrance daily before she passed. I am closing out our Restore Me Ministry and distributing the residual funds to Christian organizations. Please accept the enclosed donation to the BICC endowment funds. Pastor Dan Johnson.” 

No minutes of the September meeting were prepared yet because of illness and hospitalization of previous recording secretary Jean Wierenga

Annual meeting minutes were discussed

Financial reports presented and discussed by Rick. Motion by David to approve reports as presented; second by Mary Ellen. Motion carried

Worship and Music  

  1. Kathy gave a brief report on the first meeting of the 2019 cantata and the feeling of all singers and the communitys feelings about bringing back the Annual Christmas Cantata. b.
  2. Judi reported that she and Sue Oole have worked on the candle readings for the upcoming Advent season

Women’s Circle: 

  1. Mary Ellen working with getting people to work on the Thanksgiving dinner.
  2. Bev Vicstein reported that she is getting others to help set up and clean up at Trunk or Treat

Building and Grounds: 

  1. Ralph reported that old furnace was taken out. Hopefully the new one will up and running by the end of the week.
  2. He will work on a step for the storage building later. The board decided that they would prefer a ramp instead of a step

Old Business: Judi asked if we need a bid on snow plowing. The board felt that no, that Jeans business is fine but that we need to get a quote from her business

New Business: Organization for new board at this point Judi turned the meeting over to Rick

David made a motion that the board nominate the current board: Judi as Moderator, Bev as Corresponding Secretary, Satch as Treasurer. Second by Ralph. Motion passed

Round Robin: 

  1. Mary Ellen has ordered the booklets Our Daily Breadshe will get 10 every three months. She is making a donation to cover the cost of this order
  2. Bev gave a bill to Kathy to pay for Bite of Beaver expenses
  3. David said he feels that we need to provide more support for Judi for example, maybe try to find a piano player to help out when isnt here, help doing the bulletin, other things when she will be off the Island
  4. Ralph reported that he is still working on the parsonage this week, wondered when the next minister will be coming

Next meeting: November 11 at BIRHC.

There being no further business, the meeting was adjourned at 5:50 p.m

Respectfully submitted

Kathy Speck, Recording Secretary

SEPTEMBER 2019 BOARD MEETING

Minutes of September 16 board meeting: notes taken by Jean Wierenga and transcribed by Judi
Meister.

Moderator Judi Meister called the regular meeting of the Beaver Island Church Board to order
at 3:30 on September 16. Present were Bev Vicstein, Mary Jane Lawson MaryEllen Dawson,
Kim Mitchell, Ralph Williamson, Satch Wierenga. Visitors were Bob Kuehne, Bob and Alana
Anderson, David and Sandy Howell, Sue Oole, Tracy Paquin, Gene and Patty Drenth.

Opening prayer.

Addition to agenda: update on storage shed

Discussion re: weekly Bible Study. Tuesday evening not working; what can we do to revitalize
Bible study? Evening time is too late for our-of-town attendees, often other commitments in
evening. Proposed solution: Sunday morning 9:00 a.m. Decision: Beginning October 1, Bible
Study Sunday morning, 9:00-9:45. Bulletin announcements and Sunday morning announcements of this decision.

Visitors were excused if they wanted to leave; Bob Kuehne stayed for discussion of church
history draft.

Correspondence: Thank you from Blood Drive. Use of GFC for July 24, 2020 drive approved.

Minutes of August meeting were read. Judi Meister moved to approve; MaryEllen seconded.
Motion carried.

Draft of annual minutes will be sent to board members.

Financial report: Presented by Rick. One minor change in budget re: music/bulletin. Motion to
approve by MaryEllen; second by Bev Vicstein. Motion carried.

Building and Grounds:

  1. Heating system in parsonage will be happening soon. We will need to change to electric
    water heater and replace one panel on the roof. Cost will be less than $6000; labor by
    Johnny B will be donated. Unit will be both furnace and air conditioner.
  2. Sound system—some parts not here yet
  3. Multiple water samples taken—waiting for report
  4. Storage shed: Chairs can be moved into shed; other supplies to be sorted before moving
    to shed
  5. Pastor Steve Boven offered to write letter to visiting pastors suggesting help to pay for
    heating system, since they are the primary beneficiaries of the new system.

Thank you to retiring board members Mary Jane Lawson and Kim Mitchell.

Kathy Speck appointed Recording Secretary to replace new-elected board member Jean
Wierenga.

Snow plow bid: Is it mandatory that we get a bid? Discussion at October meeting.

Next meeting: October 14.

Meeting adjourned at 6:15 p.m. with motion by Ralph and second by Kim.

Respectfully submitted

ANNUAL MEETING 2018 MINUTES

The Beaver Island Christian Church Annual meeting was called to order by Moderator Judi Meister at 11:10am on August 26, 2018.

Ed Troutman opened the meeting with prayer.

Minutes of the August 27, 2017 meeting were read by Jean Wierenga.  Motion by Ed Troutman and seconded by Mary Ellen Dawson to approve the minutes as read.  Motion carried.

Vote on amendment to by-laws:  The by-laws (Article 5, Section B) contains the sentence, MEMBERS OF THE SAME FAMILY ARE NOT PERMITTED TO SERVE AS VOTING MEMBERS OF THE BOARD.  The board believes that this seriously short-changes the board, and more importantly, the church by automatically excluding qualified, capable people from membership on the board.  The board, therefore, makes the recommendation to the church membership that the by-law be changed. Recommendation by church membership to remove the word (NOT) from the by-laws. Motion by Bob Anderson to modify wording that members of the same household are permitted to serve on the board.  Seconded by Alana Anderson. Motion carried. Votes to be counted by Mary Ellen Dawson and Tim Pickard. Change in by-laws passed, vote was 23 to 3.

Women’s Circle Report:  Successful year reported by Rose Spershott:  All planned events, Bake Sale, Trunk or Treat, Easter Brunch, Thanksgiving Dinner and Cookie Carnival went very well. Rose offered a special thank you to everyone who helped make these events a success.

Election of Board Members:  The Board approved slate of nominees are Doug Amstutz, Kim Mitchell, Satch Wierenga, and Ralph Williamson.  Vote for 2. Ballot counters: Rose Spershott and Larry Dawson.

Reports:

  1.  Moderator’s Report:  Judi highlighted many of the events of the past year.  This was the 55th year for the Beaver Island Christian Church to be an active participant in the community.  Was another successful year for all the visiting Pastor’s who continue to come. A Bible Study is held each Tuesday evening with the visiting pastor.  Sue Oole holds a Thursday morning Bible Study also. Baccalaureate for the graduates of Beaver Island Community School was held again this year. Other events included men’s coffee at Dahlwinnies on Tuesday mornings, and the summer picnic after church in the Gregg Fellowship hall once a month. The Food Pantry serves 20 to 25 people per month.  A grant thru the Charlevoix Community Foundation provided funding for holiday food baskets thru the food pantry. The Benevolent Fund same as before. Bible School which is hosted by Beaver Island Christian Church and also supported by the other churches on the Island, had 35 children and 20 volunteers. Bingo now in the 5th year.  Judi also thanked the church board members, and many, many volunteers who help during the year. She also asked that everyone continue to pray for Beaver Island Christian Church.  At the conclusion of the report, Alana Anderson offered a big thank you to Judi for all she does. She received a standing ovation.
  2. Business Managers Report:  Even with offerings down, as well as expenses were less over the past year, the church is doing well.  

Presentation of Proposed Budget:  Rick Speck presented the proposed budget for 2018-2019 with few changes.  Motion by Mary Ellen Dawson and seconded by Bob Anderson to approve the financial report and the proposed budget as presented.  Motion carried.

Determination of Financial Institution:

  1.  Chair will entertain a motion to recommend that the checking account remain at Charlevoix State Bank, and that any certificated of deposit shall be placed in a financial institution recommended by the Business Manager and Board Treasurer and approved by the Administrative Board.  Motion by Ralph Williamson and seconded by Ed Troutman to keep all accounts at Charlevoix State Bank. Motion carried.

Election Results:  Ralph Williamson and Satch Wierenga elected to the Board.

Member Comment:  Bob Kuehne asked about doing the history of Beaver Island Christian Church.  He stated he is very interested in doing it. He was asked to attend the next Board meeting to discuss his proposal.

Motion by Larry Dawson and seconded by Ed Troutman to adjourn meeting at 12:40pm.  Motion carried. 

Respectfully submitted,

Jean Wierenga, Recording Secretary