OCTOBER 2020 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH

Board Meeting October 12, 2020, Gregg Fellowship Center 

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Mary Ellen Dawson, Also present: Bev Vicstein, Ralph Williamson, David Howell, Sue Oole, Satch Wierenga. Also present Rick Speck, Business Manager

Welcome to recently elected board member Sue Oole. Thank you to Rick Speck outgoing board member

Additions to agenda: Posting about Thanksgiving Dinner

Minutes of September meeting. Motion by David to approve as submitted, second by Mary Ellen. Unanimous

Second reading of draft annual meeting minutes. 

  1. Attach letter from Ruthie? No
  2. Attach Moderator‘s report than summary by Recording Secretary? Yes
  3. Attach Womens Circle report? Yes 

Financial report for September was presented and discussed by Rick, Business Manager. Motion by Bev, to approve as submitted; second by Mary Ellen. Motion carried

Worship and Music: 

  1. Suggestion from Bev: Bev discussed with the board a way to invite Lighthouse Church members to worship together with our church. The board discussed and decided that we would send them individual postcards inviting them to join us for worship including our service times, who is leading the service, etc., etc. (Sue Duram from Lighthouse Church gave Judi the names of their church members.
  2. It has been requested a Community Thanksgiving Service be held in our Church. This was discussed and that Judi would talk to Father Jim from Holy Cross about this service. Motion by Bev, second by David, that we have this in our church. Unanimous

Building and Grounds: 

  1. Judi notified the board that BICS has again requested use of our GFC for testing on Wednesday, October 14
  2. Christmas Bazaar details. Judi talked about how they will be setting up tables with only two people behind each table; how to eliminate congestion, e.g. how many people can be in the hall at one time; face masks will be required; the Food Pantry will be selling soup for takeout only. Motion by David that we authorize this use, second by Bev. Unanimous
  3. Thanksgiving Dinner cancellation notification postings were discussed

Old Business: 

  1. Charlevoix Glass has given us an estimate of a total of $1,375.00 for the new glass windows in the parsonage. Half of that was sent to them as a deposit from the Womens Circle. We will have to pay for disposal of old glass, and have to provide for transportation of the guy when he gets here
  2. Endowment Fund info for website. It was suggested that we put a phone number for Rick on the website in order for him to answer questions, then discuss and circulate to the board.

New Business: 

  1. Judi handed the meeting over to Rick for vote for organizing the 20202021 officers. Rick entertained a Motion by David that Judi be the Moderator/Corresponding Secretary, and that Satch be the Treasurer, second by Bev. Roll call vote: Judiyes, Sueyes, Ralphyes, Davidyes, Satchyes, Bevyes. Unanimous. Rick handed the meeting back to Judi
  2. Snowplowing Motion by David, second by Judi, to give Jeans Crew the job. Unanimous

Round Robin: None 

Next meeting: Moved to November 16th at BIRHC

There being no further business, the meeting was adjourned at 5:00

Respectfully submitted

Kathy Speck, Recording Secretary

SEPTEMBER 2020 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH

Board Meeting September 14, 2020, Gregg Fellowship Center 

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Satch. Also present: Mary Ellen Dawson, David Howell, Rick Speck, Bev Vicstein. Absent: Ralph Williamson with notification. 

Welcome to recently elected board member Sue Oole. She is just a visitor today; term to start at October meeting 

Additions to agenda: Bev received e-mails from Ed Troutman; this will be discussed in financial report. 

Minutes of July meeting. Motion by David to approve as submitted, second by Satch. Unanimous. 

First reading of draft annual meeting minutes. The only changes should be that Judi’s moderator’s report and Mary Ellen’s Women’s Circle report should be attached to the minutes. 

Financial report for August was presented and discussed by Rick, Business Manager. Motion by David to approve as submitted; second by Mary Ellen. Rick abstains. Motion carried. Questions from Ed Troutman about the endowment fund – he wondered if a report should be put on the church’s website. It was discussed and decided that Rick and Bev will look into it and bring back to the board for discussion. 

Worship and Music: 

  1. Communion Sunday – Mary Ellen will set up.
  2. September 27 there is a vacancy – Greg Lawson has offered to do the service that day.
  3. October 4″ is a vacancy also – Chelsea Ryenhout will do the service that day.
  4. The Christmas Cantata for December was discussed – it was decided that there would be no Cantata this year because of Covid. 

Building and Grounds: 

  1. 50 chairs from GFC will be rented out this coming weekend.
  2. Bev Anderson has requested the GFC be used for her quilt retreat October 1-3. There will be a $50 fee charged each day. Motion by David, second by Bev, to allow this use. Motion carried.
  3. Trunk or Treat – we will hold this event with tables outside underneath the overhangs. Adults attending with kids will be responsible social distancing. If those wanting to put out decorations they should be battery-operated. No food will be served.
  4. Christmas Bazaar usually the 2 week of November. This is an ad hoc community organization that we should encourage them to do it, but put out less than normal tables and practice social-distancing and definitely require mask-wearing. Judi said her committee will come up with a plan and bring it to the board at October meeting to see if they can make it happen.
  5. Thanksgiving Dinner. Motion was made by David, second by Satch, that we should NOT have the dinner this year because of Covid. Roll call vote: Mary Ellen-support, Bev-support, David support, Satch-support, Rick-support, Judi-support. Motion carried.
  6. Use of GFC by church functions or community members’ use. Whether for profit-making or another use, the purposes for use are outdated and should be worked on.  
  7. Cookie Carnival. Mary Ellen brought this up because she wondered if everyone was in agreement that we should have this annual event. It was pointed out this is probably a Women’s Circle issue, and that they should discuss and decide on whether or not to have it. 

Old Business:

  1. Charlevoix Glass coming to the Island the end of September, will look at windows in Parsonage.
  2. Tree that has been discussed in last couple meetings is gone! 

Round Robin: None 

Next meeting: October 12 at Gregg Fellowship Center. 

There being no further business, the meeting was adjourned at 5:05 

Respectfully submitted, 

Kathy Speck, Recording Secretary

AUGUST 2020 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH Board Meeting

August 17, 2020, 3:30 p.m., Gregg Fellowship Center 

Moderator Judi Meister called the meeting to order at 3:34 p.m. Opening prayer by Pastor Lee Bracey. Also present: Mary Ellen Dawson, David Howell, Ralph Williamson, Rick Speck, Satch Wierenga, Bev Vicstein

Additions to agenda: None Judi just mentioned that Joyce Runberg passed away yesterday

Minutes of July meeting: Motion by David to approve as submitted (except one changeBuilding & Grounds b. one dead pine tree), second by Mary Ellen. Unanimous

Financial report for July was presented and discussed by Rick, Business Manager. Motion by Bev to approve as submitted; second by Ralph. Rick abstains. Motion carried

Proposed budget for 20202021 was discussed by Rick with the board and will be presented at the Annual meeting 

Worship and Music: 

  1. Communion next Sunday the same format will be used as the last Communion Sunday, Bev will set up
  2. Schedule for visiting pastors. Judi said that the scheduling has been difficult to set because of Covid; Judi will try to reschedule someone else for certain dates

Building and Grounds: 

  1. Ramp to storage building looks good, Ralph. Thanks!!
  2. Removal of dead pine tree Estimates were received from Levi Connor ($600), Jimmy Wojan ($500), and Dave Swartzfisher ($500). Motion by Mary Ellen, second by Ralph to accept Jimmy Wojans bid. Unanimous.
  3. Leaf blower purchase? This is tabled until next months meeting.
  4. Windows in parsonage need to be replaced. After board discussion, Mary Ellen made a motion that Mikes Glass in Charlevoix come over to measure and give us as estimate of the cost. Second by Satch. Then we can check with the Womens Circle and see if they would want to contribute to this expense. Unanimous

Annual meeting: 

  1. Slate nominees there are three nominees for three board openings. Motion by David, second by Rick, that the two incumbents Judi Meister and Bev Vicstein fill the threeyear terms, and Sue Oole fills the twoyear term. Judi and Bev abstain. Motion carried.
  2. Quorum for meeting was discussed 15 is needed.
  3. The board discussed about how to handle the nomination process for 2021.
  4. Judi asked if there any more items for the annual meeting agenda. None

Old Business: None

New Business: None 

Round robin: 

  1. Mary Ellen said she has talking to others about the possibility that they wouldnt be able to use the Peaine Township Hall for their sewing group. The group of usually 10 people meet on Wednesdays and she wondered if the board would be open to having their group meet in the GFC. The board discussed this and felt they would have to follow rules of GFC use.
  2. Judi said that Jude Martin had approached her about doing the wedding of his daughter in our church. Judi really did not have any info from him about what he wanted. Need more info from him before we can discuss it

Next meeting: September 14 at Gregg Fellowship Center

There being no further business, the meeting was adjourned at 5:05 

Respectfully submitted

Kathy Speck, Recording Secretary 

JULY 2020 BOARD MEETING

July 13, 2020, 3:30 p.m., Gregg Fellowship Center 

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Mary Ellen Dawson Also present were David Howell, Rick Speck, Satch Wierenga. Absent (with notification): Bev Vicstein, Ralph Williamson. 

Additions to agenda:  None 

Minutes of June meeting. Motion by David to approve as submitted, second by Mary Ellen. Unanimous. 

Financial report for June was presented and discussed by Rick, Business Manager. A Benevolent Fund offering was brought up – this will be discussed under new business. Motion by David to approve as submitted; second by Judi. Rick abstains. Motion carried. 

Worship and Music: 

    1. Discussion re: services. It has been suggested that our church service feels like it is very disconnected and not very welcoming. There was a suggestion that we serve cookies and coffee outside during fellowship timea.. We will try it starting next Sunday with a sign-up sheet for future Sundays. 
    2. Communion: It was felt that we definitely should do communion. After discussion, will do communion and will figure out how we will serve it. David and Judi will talk about the format. 
    3. An e-mail was received from a visitor regarding the idea of how we should welcome people as they go into church. This was discussed, and it was felt that under the current situation we are trying to do the best we can. 
    4. Another issue that was discussed is how we might invite people from Lighthouse Fellowship. A good approach is to ask them personally and send them an invitation to our church. It would be helpful to get a list of their attendees. 

Building and Grounds: 

    1. Ramp for storage shed – will be done in the near future. 
    2. One dead pine tree – Levi Conner will be contacted. 

Old Business: None. 

New Business: 

    1. Annual meeting: August 30, Ralph had agreed to be chairman of nominating committee. 
    2. Nomination process: 
      1. Schedule 
      2. Terms expiring: Judi, Bev; also need to fill Jean’s unfinished term (2 years). 
      3. Nominating Committee: at least one board member as chair, at least one member of congregation, one additional. Nominating committee announcement will be Sunday, July 1. 
    3. Benevolent fund offering: Motion by David, second by Mary Ellen, that we should put off this offering until December instead doing it in July. Unanimous. 

Round robin: 

    1. Mary Ellen spoke at length about how this Covid virus and pandemic is affecting our church. Judi thanked her for sharing her thoughts with us. 
    2. Judi said that Alana was asking about the Women’s Circle annual bake sale. It was mentioned that this is a Women’s Circle issue and they should decide what they will do. 
    3. Judi asked permission to use the Gregg Fellowship Center for daughter to put on a Pampered Chef Show. They would do it probably outside on July 26. The board felt that if it was outside there will be no charge, but if bad weather and they had to go inside there would be a $50 fee. 

Next meeting: August 17 at Gregg Fellowship Center. 

There being no further business, the meeting was adjourned at 4:50. 

Respectfully submitted, 

Kathy Speck, Recording Secretary