Meeting Minutes

ANNUAL MEETING 2017 MINUTES

The Beaver Island Christian Church Annual meeting was called to order at 11:am by Moderator Judi Meister on August 27, 2017.

Judi opened the meeting with prayer.

The minutes of the August 28, 2016 meeting were read by Jean Wierenga.  Motion by Bob Bass and seconded by Mary Ellen Dawson to approve the minutes as read.  Motion carried.

Election: Election of board members held and Ralph Williamson and Aiana Anderson will count ballots.  Names on the ballot are Bob Bass, Judi Meister, Doug Amstutz, Bev Vicstein, and Ann Willis. Two people to be elected for three year terms each, and one person to complete the term of Howard Davis who resigned.

Reports:

  1. Women’s Circle:  Successful year reported by Rose Spershott.  Purchased carpet, a vacuum, and a de-humidifier for the parsonage.  All planned events, Trunk or Treat, Thanksgiving Dinner, Cookie Carnival and Easter Brunch went very well.  Thanks to Mary Ellen Dawson for all she does.
  2. Moderator’s Report:  Judi highlighted more of the events of the past year.  This was the 54th year for the Beaver Island Christian Church to be active in the community.  Was a successful year for all the visiting pastors who continue to come. Beginning in 2018, from mid-April thru mid-October the visiting pastor’s will serve for one week at a time. Judi also mentioned Bible Study held each week when a visiting Pastor is here.  Baccalaureate for the graduates at Beaver Island Community School was held again this year. Chris Heikka is now serving on the Food Pantry committee. Larry and Mary Ellen Dawson packaged meat and stored in their freezer for the Food Pantry. Andy Stebbins donated a new freezer for the Food Pantry. Bible School, which is sponsored by all four churches had 40 students and 20 volunteers again this year.  Bingo doing well. Benevolent Fund same as before. In closing Judi thanked all the many volunteers who help during the year.
  3. Business Manager’s Report: Even with offerings down, as well as expenses were less over the past year, the church is still doing well.  Motion by Ed Troutman and seconded by Mary Ellen Dawson to accept the financial report. Motion carried.

Presentation of Proposed Budget:  Rick Speck presented the proposed budget for 2017-2018 with few changes.  Motion by Ralph Williamson and seconded by Larry Dawson to approve the proposed budget as presented.  Motion carried.

Presentation about establishing an endowment fund for Beaver Island Christian Church: Rick Speck presented to the church members about establishing an endowment fund thru the Charlevoix County Community Foundation.  The Community Foundation provides professional investment management administration of the Fund, and each year the income from the Funds provides another source of funding for our church. He stated even though the board members are in favor of establishing an endowment fund they are suggesting waiting one year before pursuing it, however, it would be up to the voting church members to make that decision. There is a $10,000 minimum needed to establish the fund.   At this time a capital campaign will not be initiated for funds. Authorization must come from church members to start establishing the fund at Board’s discretion, which the church members are in favor of going ahead with at this time. Motion by Dave Howell and seconded by Bob Anderson to establish an agency fund at this time with Charlevoix County Community Foundation, with no capital campaign. Motion carried.

Determination of Financial Institution:  Chair will entertain a motion to recommend that the checking account remain at Charlevoix State Bank, and that any certificates of deposit shall be placed in a financial institution recommended by the Business Manager and Board Treasurer and approved by the Administrative Board and that Charlevoix County Community Foundation be designated  as holder of agency funds. So moved by David Howell and seconded by Ed Troutman to keep accounts at Charlevoix State Bank. Motion carried.

Election Results:  Bev Vicstein and Judi Meister were elected for 3 year terms each, and Bob Bass elected for a one year term.  

Motion by Larry Dawson and seconded by Ed. Troutman to adjourn meeting at 12:15pm.

Respectfully submitted, Jean Wierenga

OCTOBER 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on October 4, 2018. (Meeting date changed for October only, due to other events planned for regular meeting date). Also present were Ralph Williamson, Satch Wierenga, Bev Vicstein, Mary Ellen Dawson, Rose Spershott, Rick Speck, Jean Wierenga and Mary Jane Lawson by phone. Bob Kuehne was also in attendance.

Mary Ellen opened meeting with prayer.

Minutes of the September 10, 2018 meeting were read by Jean. One correction to minutes. Racks for new chairs was not included in the donation. Motion by Bev and seconded by Ralph with correction to approve minutes as written. Motion carried.

Annual meeting minutes of August 26, 2018 meeting read by Jean.

Business Manager’s Report presented by Rick. Both August and September reports reviewed. August collections ahead of last year and in September the $10,000 goal was reached in the endowment fund. Motion by Mary Jane and seconded by Rose to approve the financial statements. Motion carried.

Discussion with Bob Kuehne: Bob presented to the board his plans to write a history of Beaver Island Christian Church. It was suggested by the board that he talk to both Lil Gregg and Howard Davis for information. Bob stated he would come back to the board periodically to review his work.

Building and Grounds: Tree removal to be done by Jim Wojan.

Woman’s Circle Representative on board to be Mary Ellen Dawson. Mary Ellen will write an official letter resigning as a board member and a replacement to serve in Mary Ellen’s place will be appointed at the November board meeting.

Corresponding Secretary: Motion by Judi and seconded by Rose to appoint Mary Jane Lawson as corresponding secretary. Motion carried.

Discussion re: Folding Chairs for GFC: New chairs will be ordered. At this time will keep old chairs for rental. Ralph will look into the purchase of a small shed to store the old chairs.

Snow Plow Bid: Judi will post bid notice.

Meeting adjourned at 5:25pm.

Respectfully submitted,

Jean Wierenga, Recording Secretary.

SEPTEMBER 2018 BOARD MEETING

The regular meeting of the Beaver Island Christian Church Board was called to order by Jean Wierenga, due to the absence of Moderator Judi Meister, at 3:30pm on Monday, September 10, 2018. Also present were Ralph Williamson, Bev Vicstein, Mary Jane Lawson, Rose Spershott, and George (Satch) Wierenga.  Mary Ellen Dawson and Rick Speck were absent. Also present was Pastor Josh Johnson.

Pastor Johnson opened the meeting with prayer.

Minutes of August meeting: Motion by Mary Jane and seconded by Bev to approve the minutes of the August 13, 2018 meeting as written. Motion carried.

At this time Satch Wierenga was welcomed as new member of the board.

Financial Report: Tabled

Worship and Music: Nothing to report.

Buildings and Grounds:

  1. Update on Lights: Ralph reported some of the bulbs he wants are out of stock right now, but
    will continue to try to get them.
  2. Racks for chairs in sanctuary: Satch showed the sample cart made by Ray Geskus for moving
    chairs around in the sanctuary. Ray will be back on Island in October to discuss this project
    further.
  3. Ralph reported an anonymous donor wants to purchase padded chairs for use in the hall. The donor will purchase 115 chairs. The board then discussed what to do with existing chairs, if they should be kept and if so, where would they be stored. Also, is it worth keeping these chairs to rent out. Nothing definite decided at this time.

Gregg Fellowship Hall Use:   Preschool story time: Kim Mitchell is requesting use of the Fellowship Hall for a Toddler/Preschooler Playgroup. The children are 4 and under, and would be accompanied by a parent or care giver. This would be an hour and a half program. (9:30 to 11:00am). Motion by Mary Jane and seconded by Satch to allow Kim use of the Gregg Fellowship Hall for story time. Motion carried.

Women’s Circle: No one willing to take over as president at this time.

Bingo: Four more weeks of games.

Outreach with Pastor Johnson:

  1. Pastor suggests reaching out to Lighthouse Church and Episcopal Church leaders to meet and discuss the future of our churches. Possibly once a year have a joint service.
  2. To have a pastor for a longer stay than one week, possibly someone on a sabbatical, or someone that does on line teaching, which would be additional income for the pastor.

Old Business: Tree Removal – Nothing to report at this time

New Business:

  1. Bob Kuehne’s Offer: Nothing to report at this time
  2. Organize for 2018-2019:
    1. Moderator: Motion by Mary Jane and seconded by Ralph to appoint Judi Meister as
      moderator. Motion carried.
    2. Recording Secretary tabled until October.
    3. Motion by Rose and seconded by Mary Jane to appoint Satch as treasurer. Motion carried.

Round Robin: Thanked Pastor Johnson for his suggestions and comments.

Meeting adjourned at 4:40pm.

Next meeting October 8, 2018 at BIRHC.

Respectfully submitted,
Jean Wierenga

ANNUAL MEETING 2016 MINUTES

The annual meeting of the Beaver Island Christian Church was called to order at 11:00am on August 26, 2016 by Moderator Judi Meister.

Howard Davis opened the meeting with prayer.

The minutes of the annual meeting held on July 26, 2015 were unavailable for the meeting.

Election for board members held, with nominating committee to count ballots.

Reports:

  1. Women’s Circle:  President of the Women’s Circle, Rose Spershott gave a detailed report of the accomplishments of the Women’s Circle over the past year.  The Bite of Beaver, Thanksgiving   Dinner, and Cookie Carnival were all successful. The annual bake sale raised over $4,000.  Rose thanked Jean Carpenter, who recently retired as head of the circle for her many years of service to the Circle.  Also recognized Mary Ellen Dawson for cleaning and taking care of the parsonage.
  2. Moderators Report: Judi Meister gave a full report of the events of the church for last year.  2016 was the 53rd year for the Beaver Island Christian Church.  The visiting Pastor list continues to be full each month.  Weekly Bible study each week on Tuesday evenings with visiting pastor presiding.  Christmas Cantata held again past year.  Men’s coffee held each Tuesday morning at Dalwhinnies.  Food Pantry fills needs in community.  Serving on Food Pantry committee are Beth Crosswhite, Mark LaFreniere, Deb Plastrik and Judi Meister.  The Benevolent Fund assists those in need with heating costs and transportation.  Serving on the Benevolent Fund committee are Bob Bass, Jean Carpenter, and Judi Meister.  Bible School which is supported by all the Island churches had 35 children attend this year and 20 volunteers helped.  Bingo has been going in the summer months only for 4 years now and has been well attended.  Furnace to be replaced this year.  Bev Vicstein is the new Sunday School Teacher.  Judi also thanked all those who volunteer and recognized all the board members.
  3. Business Managers Report:  Rick Speck gave a detailed report of the financial status of the Church.  Offerings down over past year as well as expenses down also. Motion by Ed Troutman and seconded by Ralph Williamson to approve the financial report.  Motion carried.

Presentation of Proposed Budget:

Rick Speck presented the proposed budget for 2016-2017.  Motion by Jon Fogg and seconded by Bob Bass as presented.  Motion carried.

Determination of Financial Institution:

Chair will entertain a motion to recommend that he checking account remain at Charlevoix State Bank, and that any certificates of deposit shall be placed in a financial institution recommended by the Business Manager and Board Treasurer and approved by the Administrative Board.          

So moved by Jean Wierenga and seconded by Bob Anderson.   Motion carried.

Election Results:

Mary Ellen Dawson and Mary Jane Lawson were elected as the new members to the Board. 

Comments:  Howard Davis thanked Judi Meister for all she does for Beaver Island Christian Church.

Meeting Adjourned at 11:40am.

Respectfully Submitted:  Jean Wierenga

AUGUST 2018 BOARD MEETING

Moderator Jud Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on August 13, 2018.  Meeting held at Gregg Fellowship Center. Also present were Mary Ellen Dawson, Ralph Williamson. Bev Vicstein, Rose Spershott, Rick Speck and Jean Wierenga.  Mary Jane Lawson was absent.

Judi opened meeting with prayer.

Correspondence:   Judi read a letter from Connie Wojan thanking the board for allowing use of the Gregg Fellowship Center for the annual Rita Gillespie blood drive.  She is requesting use of the hall again on July 25, 2019. Motion by Ralph and seconded by Mary Ellen to allow use. Motion carried.

Minutes:  One correction to minutes; The additional fee for hall rental of $25 will be added only once when the hall is used several days in a row.  This fee is added when heat is needed in building. Motion by Mary Ellen and seconded by Bev to approve minutes. Motion carried.

Financial Report:  Motion by Judi and seconded by Bev to approve the financial report.  Motion carried.

Proposed Budget for presentation at Annual Meeting:  Motion by Ralph and seconded by Mary Ellen to approve the proposed budget as presented.  Motion carried.

Worship and Music:   Howard Davis will be here on September 30.

Building and Grounds:

  1. Discuss suggestions for improving procedure for rental of chairs:  Must emphasize to those renting chairs the proper procedure for pickup and return of chairs, not to drop off when no one here.  Bev will draw up a form for the renters to give contact information. Also suggesting a $50 deposit on renting 50 or less chairs and $100 if renting 50 or more chairs.
  2. Tree Removal:  Bob will ask Jim Wojan about removing the trees.
  3. The stove from the church kitchen has been moved to the parsonage.
  4. Pride in appearance of church and hall:  The storage area in the ladies room at the Gregg Fellowship Hall and how to improve it, and other areas will be discussed at the next Ladies Circle meeting.
  5. Ralph will be working on changing light bulbs in church and hall to all LED.

He also donated a set of tools to the church, all properly marked with BICC and color coded.

Women’s Circle:  Good bake sale

Bingo:  Doing well

Annual Meeting:

  1. Reviewed the proposed agenda.  No changes
  2. Absentee ballots to be available on church website.
  3. Thank you to Bob Bass for chairing nominating committee

New Business:  New printer for Judi

Meeting adjourned at 5:20pm.

Respectfully submitted by Jean Wierenga

JULY 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on July 9, 2018.  Meeting held at the Beaver Island Rural Health Center. Also present were Ralph Williamson, Mary Ellen Dawson, Bob Bass, Rose Spershott, Mary Jane Lawson, by phone, Rick Speck and Jean Wierenga. Absent was Bev Vicstein.  

Mary Ellen opened meeting with prayer.

Minutes:  Motion by Mary Ellen and seconded by Mary Jane to approve the minutes of the June 11, 2018 meeting.  Motion carried.

Financial Reports:  Motion by Ralph and seconded by Mary Ellen to approve the financial report.  Motion carried.

Worship and Music:  

  1. New Pastor feedback:  Positive reports received.
  2. August Communion Change:  Change made to not have first time visiting pastor do communion.
  3. Should all Bibles be the same?  No change to be made at this time, since the need to have additional bibles out is only for a short time in the summer.

Women’s Circle:  Nothing to report.

Building Use:  

  1. The Historical Society Art Show, The Blood Drive, and Baroque will be using the Gregg Fellowship Center at different times during the month of July and into early August.
  2. Chair Use:  Need someone be present at hall when chairs go out and when returned. Bob will be there on August 6, Rose on August 9, and Ralph on August 12.  The people getting the chairs will load and unload the chairs. There will be a charge of $1 per chair for the ones going out on the 9th and the 12th.
  3. Bev Anderson requesting use of GFC for 4 retreat weekends in Sept. and Oct.  Rent will be $25 each time and more if heat is needed in building.

Buildings and Grounds:

  1. Bat in kitchen taken care of Hogarth’s Pest Control.
  2. Offer from Ray Geskus to purchase a dolly for moving chairs from sanctuary to closet to avoid   any marks on carpet. Nothing definite decided at this time.
  3. The new parsonage storm door has built in screen.
  4. Paint hallway in church before new bulletin boards installed. Will put request for volunteers in next church bulletin.
  5. New Heat system for parsonage:  On hold.

Old Business:

  1. Cleanup day will be July 17. Only work in Church and parsonage due to Art Show in Gregg Fellowship Center. Ladies provide lunch.
  2. Trees:  A few trees need to be removed on church property.  Motion by Ralph and seconded by Bob to put out on bids.  Motion carried.

New Business:  

  1. Terms expiring: Bob’s one- year term to finish Howard’s term (eligible for re-nomination) wants to retire.
  2. Ralph’s three- year term (eligible for re-nomination)

Bob will chair the nominating committee.

Two attachments to minutes regarding changes to by-laws.

Bingo:  Short a chairman

Next meeting, August 13, 2018.

Meeting adjourned at 5:40pm.

Respectfully submitted, Jean Wierenga

JUNE 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on June 11, 2018. Meeting held at the Gregg Fellowship Center.  Present were Rose Spershott, Mary Ellen Dawson, Bev Vicstein, Mary Jane Lawson, Rick Speck, and Recording Secretary, Jean Wierenga. Absent were Bob Bass and Ralph Williamson.

Judi opened meeting with prayer.

Minutes:  Correction; Change wording from (church) member to (board) member be on site when chairs are being taken from Fellowship Hall and also on site when chairs returned. Motion by Judi and seconded by Mary Jane to approve minutes with correction.  Motion carried.

Financial Report:  $4,200 is needed to reach the $10,000 goal for the Endowment Fund at this time.  Information will be put in bulletin on Sunday’s stating between the end of July and thru August with a deadline of Labor Day, why the board is requesting these funds.  Bev will order envelopes and labels to be used for these donations. Motion by Mary Ellen and seconded by Mary Jane to approve this fund raiser. Motion carried.

Motion by Rose and seconded by Judi to approve the financial report as presented by Rick.  Motion carried.

Worship and Music:  

  1. Communion schedule filled in for this year.
  2. Judi requesting feedback from board members about visiting pastors.

Sunday School:  Sunday School to begin now and children ages 3 thru 9 welcome to come to Sunday School.

Women’ Circle:  Meeting to be held June 18th at 10:30am.

Building Use:  Quilt Retreat to be held in Fellowship Hall June 21 thru 23.  Pampered Chef on June 24.

Bingo:  Still need Chairman

Building and Grounds:

  1. Church and garden cleanup – July 17 with lunch provided.
  2. 35 chairs to be rented out on August 13.  Rental fee is $1.00/per chair.
  3. No price yet for new heating system for parsonage.
  4. Driveways behind parsonage: One closest to parsonage will be blocked with big rocks and second driveway will have a chain across and be opened on Sunday’s.

Old Business: None

Ongoing Business: Outreach/Growth

  1. Bags
  2. What to put in them:  Rack cards, book marks, printed stone(Ruthie), cookies, and tissue packets with “God Bless You” on tissue.
  3. Suggestions for recipients:  Get input from congregation.
  4. Who will deliver?  Bob and Alana
  5. Sell Bags to church member?  Motion by Mary Jane and seconded by Bev to sell bags for $3.00 each.  Motion carried.

Distribution of Rack Cards: No decision made

New Business:  Info from Runbergs re: vacuums, Runbergs took vacuum home to clean since it was full of debris. Motor burned up on one vacuum so will check on warranty.

Next meeting July 9, 2018.

Meeting adjourned at 5:05pm.

Respectfully submitted,

Jean Wierenga, Recording Secretary

MAY 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on May 14, 2018.  Meeting held at the Beaver Island Rural Health Center. Also present were Bev Vicstein, Rose Spershott, Mary Ellen Dawson, Ralph Williamson, Rick Speck, and Jean Wierenga, Recording Secretary.  Bob Bass was absent.  Pastor Dan Johnson was also present.

Pastor Johnson opened the meeting with prayer.

Motion by Mary Ellen and seconded by Bev to approve the minutes of the April 9, 2018 meeting as presented.  Motion carried.

Motion by Judi and seconded by Mary Ellen to approve the financial report as presented.  Motion carried.

Worship and Music: 

  1. Updates to Pastor list reviewed.
  2. Time change for church service from 10am to 9:30am to begin Memorial Day thru Labor Day.
  3. Baccalaureate Service scheduled for June 3.

Women’s Circle:  Refurbished commercial mixer purchased by Women’s Circle for Fellowship Hall kitchen.

Bingo:  Successful opening for new season.

Building Use: Maura Turner reported first workshop she held in GFC was a big hit and may want to do it again.

Building and Grounds:

  1. New storm door installed on back of parsonage.  New front storm door did not fit.  Will try to sell the door here on Island rather than shipping it back. 
  2. Parking lot looks better now with frost all out of ground, so may not need to be repaired

Old Business: 

  1. Smell in kitchen during Easter Brunch was from an electric skillet.  Ralph recommended the Women’s Circle purchase new frying pans (12” to 16”) with lids.
  2. No quote available for furnace for parsonage.
  3. Recommend changing to a brighter color for rack cards.  Cost for 500 is $125.  If price is right Judi recommends getting 1000.  Motion by Bev and seconded by Ralph to purchase cards.  Motion carried.
  4. Welcome bags have been ordered. 
  5. Remind greeters to have new people coming to church to sign guest book and a “Glad you came” post card sent to them.
  6. Board suggests sending a monthly newsletter with monthly activities and pastor list.  Nothing long but just current events. Bev will put this out.
  7. Vacation Bible School will be held June 26 thru June 28.  Volunteers lined up to help. Judi is requesting use of the parsonage for her daughter and son-in-law during that time, who help with Bible School.  Motion by Ralph and seconded by Bev for Judi’s family to use parsonage.  Motion carried.

New Business:  Baroque will waive the fee for a full page ad in their brochure for use of the Gregg Fellowship Hall.  However, they will still pay the deposit fee for use. They are requesting use of chairs from hall which they would pick up on August 2 and back on August 5.  BICC Board needs a church member to be on site both when chairs are picked up and returned.  Motion by Mary Ellen and seconded by Bev to allow use. Motion carried.

Other Business:  Both of the driveways behind the parsonage are being used as short cuts by drivers on Pine St.  Chains will be put up at both entrances and taken down on each Sunday.

Meeting adjourned at 5:20pm.

Next meeting June 11, 2018.

Respectfully submitted, Jean Wierenga

APRIL 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on April 9, 2018. Meeting held at the Beaver Island Rural Health Center. Also present were Mary Ellen Dawson, Ralph Williamson, Bob Bass, Bev Vicstein and Mary Jane Lawson by phone, Rick Speck and Jean Wierenga.  Rose Spershott was absent. Pastor Josh Johnson was also present.

Mary Ellen opened the meeting with prayer.

Correspondence:  E-mails received from both Frank D’Andraia and Matt Thomas regarding use of both the Church and the Gregg Fellowship Center for Baroque. The dates requested are July 29th, August 1st and 2nd, and either August 5 or 6.  The board agrees use of the hall in exchange that any cleanup that needed after, will be done.  Motion by Mary Ellen and seconded by Mary Jane to allow use of Gregg Fellowship Hall and the Church, providing both clean when done. Motion carried.

Minutes of March meeting:  Motion by Ralph and seconded by Bev to approve minutes as written.  Motion carried.

Financial Report for March:  Motion by Mary Ellen and seconded by Mary Jane to approve the financial report as presented.  Motion carried.

Worship and Music:

  1. The Pastor for May 6 has cancelled, so Judi has contacted Bobby Dale Whitlock. No definite   answer from him at this time.
  2. Pastor Josh Johnson has agreed to be here on September 9.
  3. Pastor Jan Bearderstadt scheduled for November 18 and 25.
  4. Boat tickets will now be at the Beaver Island Boat Company office in Charlevoix for the incoming Pastor each week, rather than sending them.
  5. An updated letter to visiting pastors with revisions/additions.

Women’s Circle:  Nothing to report

Building Use: Maura Turner is requesting use of the Gregg Fellowship Center for an exercise program.  Motion by Ralph and seconded by Mary Ellen to grant use of Fellowship Center for program.  Motion carried.

Building and Grounds: 

  1. Smell in GFC kitchen during Easter Brunch: The only possible cause of the smell in the kitchen at the Easter Brunch may have been the cords for the electric skillets.  Ralph will check all the small appliances for frayed wiring. 
  2. Determine which outlets are on same circuits: Ralph will check all circuits.
  3. Replace light bulbs in kitchen hallway in GFC: Ralph will replace those with LED bulbs.  He will also check on cost to replace all bulbs in GFC with LED bulbs.
  4. Tool boxes in mechanical rooms? Tools seem to come up missing on a regular basis.

Old Business:

  1. Vacuum cleaner for church building: Since the GFC has two vacuum cleaners, whenever one needed in church, will use one of the hall vacuums.

Ongoing business:

  1. Outreach/Growth
    1. Bags:  Small bags will be purchased which Bev has found at a reasonable price, to give to new people in community with info about Beaver Island Christian Church.
    2. Rack Cards: Keep card racks full at Airports and Boat Co.
    3. Request Kathy Speck update church info on Chamber of Commerce website.
    4. Boat Company: Judi will check on price to place a picture of church on ferry.
    5. Other Ideas:
      1. Have flyers at rental houses during summer
      2. Monthly newsletter short and simple to include list of pastors for month.
      3. Pastor Josh Johnson will forward other ideas to Judi.

New Business:

  1. Policy: re: loan of chairs:
  2. Bingo: Increase percentage for church, decrease percentage of payout.  Drop 5% across board on payout.  Change because of operating costs.  Motion by Ralph and seconded by Judi to change 5% more to church and less on payout and may change in another year.  Seconded by Judi.  Motion carried.  Motion by Bob and seconded by Bev for Bingo proceeds go to operations.  Motion carried.
  3. Next meeting will discuss new furnace for parsonage. Ralph will provide a quote.

Round Robin:  Comment made regarding visitor pastors, who do mission work and then devote entire service about their work, rather than giving the congregation an update on what they are doing, and then having a message for the congregation.

Next meeting May 14, 2018.

Respectfully submitted, Jean Wierenga,

MARCH 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30 pm on March 11, 2018.  Also present were Ralph Williamson, Bob Bass, (Mary Jane Lawson and Bev Vicstein, by phone), Rick Speck and Jean Wierenga.  Absent were Mary Ellen Dawson and Rose Spershott.  Meeting held at the Beaver Island Rural Health Center.

Judi opened meeting with prayer.

Agenda:  No additions.

Correspondence:  None

Minutes:  Motion by Mary Jane and seconded by Bev to approve the minutes of the February 12, 2018 meeting as written.  Motion carried.

Financial Report:  Motion by Ralph and seconded by Judi to approve the financial report as presented.  Motion carried.

Worship and Music: 

  1. Communion on March 18th.  Judi will set up and Ralph and Bob serve.
  2. Updated Pastor list distributed.  Two open dates in September at this time.

Easter:

Easter Brunch to start at 11:30 am.  Available Help:  Several from Holy Cross Church will be helping.

Buildings and Grounds:

  1. Replace Parsonage Storm Door:  Ralph will get prices on a new door and possibly replace both doors depending on cost.  Ralph also stated he would do the installation of the doors.
  2. Folding chairs for wedding at Brother’s Place:  A request from the Brother’s Place to borrow folding chairs for an upcoming wedding in August.  Board approves and will request a donation of $1.00 per chair.  Also, allow chairs to go out on Thursday and back on  Monday and someone present at Fellowship Hall when chairs go out and come back.
  3. Vacuum Cleaner for Church Building:  Tabled until next meeting.

Old Business: 

Photo’s for Bulletin Board:  First Sunday inJuly Frank Sollee will be available to take pictures.

Ongoing Business: 

Outreach / Growth:  Work again toward having a “Welcome Bag” to give out.  In bag would be info about church, church bookmark, picture of Church, and fresh cookies.

New Business:  Clean-up Church Car:  Ralph stated he would take care of keeping the Church car clean.

Round Robin:  Thank you given to Judi for securing a visiting pastor each and every Sunday.

Next meeting April 9, 2018 at Beaver Island Rural Health Center.

Respectfully submitted, Jean Wierenga, Recording Secretary

FEBRUARY 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the beaver Island Christian Church Board to order at 3:30pm on February 12, 2018. Meeting held at Beaver Island Rural Health Center. Also present were Mary Ellen Dawson, Ralph Williamson, (Mary Jane Lawson and Bev Vicstein, by phone), Rick Speck and recording secretary, Jean Wierenga and visiting Pastor Dan Johnson.  Bob Bass was absent.

Opening prayer was given by Pastor Dan Johnson.

No additions to the agenda.

No correspondence.

Motion by Ralph and seconded by Mary Ellen to approve the minutes of the January board meeting as written.  Motion carried.

Motion by Judi and seconded by Bev to approve the financial report as presented.  Motion carried.

Motion by Ralph and seconded by Bev to approve a donation of $100 to the robotics team at Beaver Island Community School.  Motion carried.

Mission’s Trip:  Ralph stated to board that he and Kim will not be going to Haiti this spring, however, they are actively involved with the program.  The interpreter who assists Kim in her work in Haiti does not have the $500 to continue her education in Haiti so Ralph is asking if the church would consider a donation towards her education.  The board agreed to send a donation and suggest taking the funds out of the Benevolent Fund.  Judi will recommend to the Benevolent Fund Committee to use the funds, then get back to board with the committee’s response.

Worship and Music:  The wording of the Lord’s Prayer will not change from what is being used at this time.

Women’s Circle:  Both the Lighthouse Church and Holy Cross Church members will be asked to help with the Easter Brunch.   

Nancy Butler will take over the cleaning of the parsonage after May 1st when Mary Ellen retires.  Mary Ellen made out an instruction sheet to be posted in parsonage regarding the cleaning.  Women’s Circle will pay for the cleaning.

Old Business:  Church Car – Car still having problems, but will again have Adam Anderson try to solve the issues with it.

Ongoing Business:  Outreach/Growth – Pastor Johnson recommends constant invitations to people to attend our church.  It should not just be a onetime request but many times. 

Round Robin:  As the bulletin board is being updated with pictures, Ralph suggests including all our visiting pastor’s pictures as well.

Next meeting on March 12, 2018 at Beaver Island Rural Health Center. Meeting adjourned at 5pm.

Respectfully submitted,  Jean Wierenga, Recording Secretary

JANUARY 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on January 15, 2018.  Also present were Mary Ellen Dawson, Ralph Williamson, Bob Bass, (Mary Jane Lawson by phone), Rick Speck and Recording Secretary, Jean Wierenga.  Absent were Rose Spershott and Bev Vicstein.

Mary Ellen opened meeting with prayer.

Correspondence:  Judi read a letter received from the Pastor of the Live Oak Baptist Church in Galveston, Texas.  This was a thank you for the $1,000 sent to the church after the recent hurricane there.

Minutes:  Motion by Bob and seconded by Ralph to approve the October 2017 minutes as written.  Motion carried.

Motion by Mary Jane and seconded by Mary Ellen to approve the November 2017 minutes with one spelling correction, Altar, not alter as written in minutes.  Motion carried.

Financial Reports for October, November, and December:  Motion by Mary Ellen and seconded by Mary Jane to adopt the three month’s financial reports as written.  Motion carried.

Worship and Music: 

  1. Pastor List distributed.  Several open dates at this time.  Judi will be sending out informational letters on the open dates.
  2. Blue Hymn Books –  Bob is requesting the church discontinue the use of the blue hymn books since there are so many unfamiliar hymns and feels many are uncomfortable trying to sing from the blue hymn books.  It was the general consensus of the board to discontinue use.
  3. Lord’s Prayer –  Bob ask whether we should use the word “who” or “which” in the first sentence of the Lord’s Prayer?  He also feels we should not be telling the people which to use, ‘trespasses” or “debtor’s”, since we are a non-denominational church.  After some discussion, Mary Ellen suggested we use the translation in the pew bible in our church for the Lord’s Prayer.  Final decision tabled until February meeting.

Building and Grounds:

  1. Back door at parsonage destroyed by the wind.  Will need all new door and maybe reverse it which would help avoid being taken out by wind.
  2. Mats by doors in church building – Need to replace old ones.  Will get new heavier 6ft.  ones.
  3. Take down chairs in sanctuary – Ralph and boys will take care of this, leaving 32 for the winter season.
  4. Missing Microphone – Need to have two new microphones.  Ralph will purchase one of the two.

Women’s Circle:  Easter Brunch – Rose stated she will not be doing the Easter Brunch.  Will need to ask for more help from the community again for the dinner.

Bingo:  Plan to have a shorter Bingo season this year running from May thru October, which Rose will still be in charge of.

Old Business:

  1. Outreach/Growth – Nothing definite at this time.
  2. Church car back in shop because of dead battery again.  Will be checked to find out what is causing this problem again.

New Business:  None

Round Robin:  Mary Ellen has been taking are of the cleaning of the parsonage and stated she will be retiring on May 1st.  Board will need to find someone to take over those duties, which is done weekly.  Once a year the church members do a cleaning.  

Next meeting will be February 12 at the BIRHC.

Meeting adjourned at 5:40pm.

Respectfully submitted, Jean Wierenga

NOVEMBER 2017 BOARD MEETING

The regular meeting of the Beaver Island Christian Church Board was called to order by Moderator Judi Meister at 3:30pm on November 6, 2017.  Also present were Mary Ellen Dawson, Mary Jane Lawson (by phone), Rick Speck, and Recording Secretary Jean Wierenga.  Absent with notification were Rose Spershott, Bev Vicstein, and Ralph Williamson.  Bob Bass was also absent.  Meeting will continue as scheduled with discussions only and no motions made without a quorum present.

Judi opened meeting with prayer.

No additions to agenda.

Correspondence:  Letter received from Pastor Boven which will be discussed later in meeting.

Financial Report:  No action on financial reports.  Will hold until January meeting.

Worship and Music:  Christmas Cantata to be held on Sunday, December 3, 2017.

 Farewell Potluck for Howard Davis to be held on November 13, 2017:

  1. Allow time for people to share memories.
  2. Gift to Howard. A gift certificate in the amount of $200 from Russ’s Restaurant will be given to Howard.
  3. Master of Ceremonies: Will ask Bob Bass

Women’s Circle: Thanksgiving Dinner to be held on November 17, 2017.  John Robert’s family and Kathy Broward will help with the dinner.  Alter Society will provide the desserts.

Bingo:  Last games for season to be November 8, 2017.

Old Business:

  1. Disburse special offering for hurricane victims:  Total donations received was $877.17.  Amount   will be rounded to $1000. And will be sent to one church in Texas.
  2. Letter from Pastor Steve Boven:  A copy of the letter will be sent to each visiting pastor who will be staying a full week.  Pastor Boven is suggesting the visiting pastor visit with church members during his stay. 
  3. Outreach/growth: Judi suggests leaving on agenda to keep in our minds.

New Business:

  1. Endowment Mailings:   Judi will be working on a letter to be sent out regarding the endowments. Have letter ready to go out by November 17.
  2. Snow Plow Bid: Jean’s Lawn Service bid was approved for 2017-2018.

Round Robin:  Mary Ellen is requesting to use the Gregg Fellowship Center for a woodworking class.  Use would be for 6 to 8 weeks.  She would charge $2.00 per person for those in class with the money to go for the heat cost.

No meeting in December.  Next meeting January 9, 2018.

Respectfully Submitted,  Jean Wierenga

OCTOBER 2017 BOARD MEETING

The Beaver Island Christian Church Board regular meeting was called to order by Moderator Judi Meister ay 3:30pm on October 9, 2017. Meeting held at the Gregg Fellowship Hall.  Present were Rose Spershott, Mary Ellen Dawson, Ralph Williamson, Bob Bass, Bev Vicstein, Rick Speck and recording secretary Jean Wierenga.  Mary Jane Lawson was absent.

Mary Ellen opened meeting with prayer.

Correspondence:

  1. Card from robotics team:  Motion by Judi and seconded by Mary Ellen to give $100 to support          the robotics team.  Motion carried.
  2. Letter from Pastor Boven: Pastor Boven had suggestions for future visiting pastors while on Island.  He suggested each pastor visit members of the church and keep a list available for the next pastor so no one would be missed.  He also had suggestions for the church car and its use.  The board decided not to get the major repairs done at this time since it gets so little use.  Just continue to monitor the situation.

Minutes of September Board Meeting:  Motion by Ralph and seconded by Bob to approve the minutes of the September meeting as written.  Motion carried.

Draft minutes of Annual Meeting:  One correction on spelling (Alana).

Financial Reports for August and September:  Very few changes on income or expenses for first month of new budget year.  Motion by Rose and seconded by Mary Ellen to approve financial reports for August and September.  Motion carried.

Worship and Music:  Plans for Christmas Eve service discussed. Christmas Eve day Sunday, December 24 a regular service will be held without a visiting pastor and the regular Christmas Eve service will be held at 6pm that evening.

Farewell potluck for Howard Davis on November 13:  The regular board meeting is also scheduled or that day, but will change meeting to November 6.

Women’s Circle:  Rose reported the Bite of Beaver was very successful.  Three more upcoming events for the church are the potluck for Howard, Thanksgiving Dinner and the Cookie Carnival.

Bingo:  Three more times to hold bingo for this year.

Old Business: 

  1. Special offering for hurricane victims:  So far $761.67 has been collected, however will continue to have buckets out around town until end of October, and disperse money on November 6.
  2. Bob has made contacts on where to send the money collected. He located a small Baptist church in Galveston, Texas that was heavily damaged from the hurricane.  Before a definite decision is made, Bob will also try to get information on a church in Florida as well. Final decision on where money will go will be made at the November 6 meeting.

New Business:

  1. Thanksgiving Dinner:  This year the dinner will be held on Sunday before Thanksgiving.  Suggested it be called the Community Thanksgiving Celebration.
  2. Endowment Fund: Rick Speck will be the local contact person for the Endowment Fund.  The #1 priority is to get to $10,000 before any distribution can take place.  A mailing needs to go out before the end of the year to allow people to get their donations in before 12/31.  Rick will draft the first letter and then send to Sara at the Charlevoix County Community Foundation for review before sending out.  It is recommended using the assistance of the Charlevoix County Community Foundation as much as possible.
  3. Snow Plow Bid:  In bid notice add proof of insurance be included with bid.
  4. Outreach and Growth:  Frank Solle will be contacted to print more cards to be placed at Boat Co, Airports, and other locations about the church. 

Meeting adjourned at 5:20pm.

Respectfully submitted,

Jean Wierenga, Recording Secretary

SEPTEMBER 2017 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Board to order at 3:30pm on September 11, 2017.  Meeting held at Gregg Fellowship Center.  Also present were Mary Jane Lawson, Mary Ellen Dawson, Bev Vicstein, Rose Spershott, Bob Bass, Ralph Williamson, and Recording Secretary, Jean Wierenga.  Rick Speck was absent.

Mary Ellen opened meeting with prayer.

Judi welcomed new board members Bev and Bob.  Thank you cards to be sent to both Howard Davis and Jon Fogg for their service on the church board.

Minutes of August board meeting:  Two corrections to minutes:  Jon Fogg name omitted from August minutes, and the new policy for one week stay for visiting pastors in summer, should read mid-April thru mid-October.  Motion by Mary Jane and seconded by Mary Ellen to approve the minutes with corrections.  Motion carried.

Financial Report:  Financial report for August tabled until next meeting.

Worship and Music:

  1. Judi reviewed the changes in the Pastor list for the remainder of the year.
  2. Christmas program to be held on December 3.

Farewell potluck for Howard on November 13 being planned as a community potluck.  Howard will be here on November 12 for the last time to preach as he says he is retiring for sure. 

Women’s Circle:  Considering changing the Thanksgiving dinner from Thanksgiving Day to the Sunday before Thanksgiving.

Bingo:  An extra game held on September 20 to replace August 23 cancellation.

Building Use:  Christmas Bazaar to be November 12 in the Gregg Fellowship Hall.

Old Business:  Endowment Fund agreement signed by Judi and Rose on September 13.

New Business:

  1. Election of Officers:

Motion by Rose and seconded by Mary Jane to appoint Judy as moderator. Motion carried.

Motion by Ralph and seconded by Mary Jane to appoint Rose as Treasurer.  Motion carried.

Motion by Ralph and seconded by Bob to appoint Mary Ellen as Corresponding Secretary.  Motion carried.

  1. Response to Hurricane’s Harvey and Irma: 

Motion by Mary Ellen and seconded by Rose to do a separate collection on October 8.  Motion carried.  Suggestion given to send monies received to a church in the area of the hurricanes so,  

Bob will look into where to send the money.  Bev will set out canisters around Island for additional donations.

Goals for this year: Main goal is to encourage church members to bring a new family each Sunday.

Be sure church bulletins are on racks at both airports and also put advertising at the boat company as none is there at this time. Place book marks at library. Contact the radio station about advertising as well.

Next meeting on October 9, 2017

Motion by Rose and seconded by Mary Jane at 4:55pm.  Motion carried.

Respectfully submitted,

Jean Wierenga, Recording Secretary

AUGUST 2017 BOARD MEETING

The Beaver Island Christian Church regular meeting held on August 14, 2017 was called to order at 3:30pm by Moderator Judi Meister.  Also present were Ralph Williamson, Rose Spershott, Mary Jane Lawson by phone, Rick Speck and recording secretary Jean Wierenga.  Absent were Howard Davis, Jon Fogg, and Mary Ellen Dawson.

Judi opened meeting with prayer.

Correspondence:  A thank you note from Connie Boyle and Connie Wojan was received thanking the church for use of the Fellowship Hall for the annual blood drive.  Also included in note was their request for use of the hall on July 26, 2018 for next year’s blood drive.

Minutes of the July 10, 2017 meeting were approved by Ralph with one correction.  Change name Larson to Lawson.  Motion seconded by Rose.  Motion carried.

Financial:  Motion by Rose and seconded by Mary Jane to approve financial report.  Motion carried.

Proposed budget for 2017-2018 presented by Rick.  Motion by Ralph and seconded by Mary Jane to approve the proposed budget as presented.  Motion carried.

Worship and Music:

  1. Communion schedule reviewed.
  2. Judi presented an updated pastor list.  All Sunday’s covered at this time.
  3. Jean’s notes from meeting with Howard on August 6:  Jean reported that Howard recommends changing schedule to allow one week only stay for visiting pastor’s in the summer. 
  4. Recommendation for scheduling visiting pastors, beginning with 2018 schedule:    A new policy to be put into place beginning each year in mid-April thru mid-October for visiting pastors allowing them one week visit because of a full slate and also a waiting list.  Motion by Rose and seconded by Mary Jane to approve new policy.  Motion carried.

Women’s Circle:  Bake sale successful with over $1,000 received.

Bingo:  Going Smoothly

Building Use

  1. Memorial for Doris Shirk to be held September 2, 2017.
  2. Ralph has repaired chimney at parsonage and now wait for rains to check for any leaks.

New Business: Further discussion on Endowment Fund.  Board feels the church should wait a year, however a presentation will be made at Annual Meeting and leave it up to a vote of the church members when to begin.

Meeting adjourned at 5 pm.

Respectfully submitted, Jean Wierenga