FEBRUARY 2020 BOARD MEETING

BEAVER ISLAND CHRISTIAN CHURCH

Board Meeting February 3, 2020, 3:30 p.m., BIRHC 

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Mary Ellen Dawson. Also present were David Howell, Satch Wierenga, Ralph Williamson, Bev Vicstein on phone, and Rick Speck-Business Manager. 

Additions to agenda: Letter from Community Foundation-will discuss after Financial Reports 

Miscellaneous info: 

  1. WVBI calendar – we are not listed; we will look into why we were not.
  2. Judi got note Bob Kuehne regarding Sue’s upcoming surgery; sounds very risky. 

Minutes: 

  1. November 11 minutes – Motion by Mary Ellen to approve minutes as read, second by Ralph. Motion carried.
  2. Discussion with Satch to see if he could locate Jean’s notes from Annual Meeting and September 2019 minutes. If he can’t find Annual Meeting notes we will try to reconstruct them for minutes. 

Financial reports were presented and discussed by Rick:

  1. December – Motion by David to approve, second by Mary Ellen. Motion carried.
  2. January 2020 – Motion by Bev to approve, second by Mary Ellen. Motion carried.
  3. Discussion about Community Foundation (CCCF) letter. There currently is $16,764.91 in endowment fund, $2,554.82 in grant making fund, and $388.00 available this year. Rick is suggesting to Board that we take out $1,500 of the $2,554 from grant making fund, and $388 to help pay for the furnace. Motion by David to take the funds from CCCF in the amount of $1,888 and add the $2,000 donated by the Women’s Circle and draw $2,105 from the building fund to pay the entire cost of the furnace. Second by Ralph. Motion carried,
  4. Motion by Ralph, second by David, the financial report for November will be superseded by the approved financial report for December. Motion carried. 

Worship and Music: Discussion of list of Pastors for 2020 led to an idea presented by David to possibly work with Lee Bracy and Dan Johnson to see if we could get an intern from the Great Lakes Bible College in Lansing to help fill out open spots in the list. The Board felt it would be good for Lee to come to our next meeting and talk to the whole Board about this possibility. 

Building and Grounds: 

  1. Peak meter for parsonage to be installed by Great Lakes Energy.
  2. b. Sound system for church. Ralph discussed the work that has been done so far, and what has to be done yet, and what the Board thinks of the results. The Board liked what is happening so far and he said they will continue to work on the sound system. He gave Rick an invoice for his records for mic’s that were purchased and were a donation to the church by Ralph.
  3. The letter we received from Steve Boven was discussed. We will give him the list of Pastors and let him decide whom to send it to. 

Old Business: None 

New Business: 

  1. Appoint replacement for Jean until annual meeting. The idea was discussed and a motion was made by David to appoint Rick to fill this spot. Second by Ralph. Motion carried
  2. Appoint an additional member to the Benevolent Committee. Motion by Rick to appoint David, second by Judi. Motion carried.
  3. Since we are asking for volunteers to make meals for Satch and family, that there might be others in our church family that could use this once in a while. David that suggested that possibly once a month we could ask others to join us and together gather at Gregg Fellowship Center to prepare and pack some meals. We will talk about this at the next Board meeting. 

Discussion re church history: The Board decided to have separate meetings to work only on this document. Also they decided to give Ruthie and Lil Gregg and Howard Davis a copy what we have so far and ask for their thoughts on it. We would ask them to turn in their ideas ASAP or no later than the end of this month. 

Round Robin: 

  1. David and Ralph looked at the flickering lights in the church office; there are spare lights located in the church. Also they checked other lights around church, parsonage, and Gregg hall.
  2. Ralph said that he will not be able to the build the ramp into the storage shed until after mid-May because he is having surgery this spring. 

Next meeting: March 9 

There being no further business, the meeting was adjourned at 5:30. 

Respectfully submitted, 

Kathy Speck, Recording Secretary 

NOVEMBER 2019 BOARD MEETING

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by MaryEllen Dawson.  Also present were David Howell, Satch Wierenga, Bev Vicstein, and Rick Speck-Business Manager.  Bob Kuehne was also present.  Jean Wierenga and Ralph were absent with notification.

Long discussion of Church history draft with Bob Kuehne, with several changes made with Bob.

Correspondence: none.

Minutes:

  1. No September minutes
  2. October minutes – motion by David to approve minutes as corrected, second by Bev. Motion carried.

October financial reports:  presented and discussed by Rick. Motion by Satch to approve reports as presented; second by David. Motion carried.

Worship and Music:

  1. Thanksgiving Service, 10 a.m.  Father Jim and Judi will touch base; David will do a bulletin.
  2. Advent Candle readings are done.
  3. Cantata, December 8, 2 p.m. Set up of chairs was discussed.
  4. Communion, December 15 – if Jean not able to do it MaryEllen will set up.
  5. December 22, 29 are open dates – 22nd Judi said it may be our congregation with a Pastor Kruse message; 29th – Judi will check with Mike.

Women’s Circle:

  1. Thanksgiving Dinner – MaryEllen said she is “on a roll” with getting volunteers to set up.
  2. Cookie Carnival – volunteers have touched base with MaryEllen.
  3. MaryEllen and Judi said they have asked Dale Schamehorn to be “Santa” at the Christmas Bazaar and the Cookie Carnival.

Building and Grounds:

  1. Outside lights not working (Church double doors and parsonage) – Ralph will be asked to check.
  2. Flickering light in office; again, Ralph will be asked to check.
  3. Protection of lines to parsonage from heating – we need a lattice fence for protection. (MaryEllen said she has closed all windows in parsonage).
  4. Establish a Building and Grounds Committee:
    1. Items a-c above maybe we need to hire someone to work instead.
    2. Water samples for Health Department
    3. Hoses – spring and fall (2 hoses still need to be put into utility building) – MaryEllen said they were put away.
  5. Ramp to storage shed – probably wait until spring.  It was noted at this time that if anyone sees anything that needs to be done – bring it to the Board’s attention.
  6. Purchase a small leaf blower? Board decided no.
  7. Set up chairs for cantata / how many should stay up for Christmas Eve? After December 1.

Old Business:  snow plow quote received by Jean’s Lawn Service – $68 / hour.

New Business:  None

Round Robin: $60 cleaning fee was received from Johnson.

No December meeting, next meeting is January 13, 2020.

There being no further business, the meeting was adjourned at 6 p.m.

Respectfully submitted,

Kathy Speck, Recording Secretary

OCTOBER 2019 BOARD MEETING

Moderator Judi Meister called the meeting to order at 3:30 p.m. Opening prayer by Mary Ellen Dawson. Also present were Ralph Williamson, David Howell, Bev Vicstein, and Rick SpeckBusiness Manager. Bob Kuehne was also present. Satch Wierenga absent

Judi welcomed new board member David Howell, and said that new board member Jean Wierenga was absent due to illness. Also welcomed new recording secretary Kathy Speck

Discussion of church history draft with Bob Kuehne with several changes made with Bob. It was decided that the ongoing discussion would continue at a meeting October 15th

A note from Dan Johnson that read: Dear Friends at BICC, Thank you so very much for the red rose vase you sent to Sherry. She enjoyed its beauty and fragrance daily before she passed. I am closing out our Restore Me Ministry and distributing the residual funds to Christian organizations. Please accept the enclosed donation to the BICC endowment funds. Pastor Dan Johnson.” 

No minutes of the September meeting were prepared yet because of illness and hospitalization of previous recording secretary Jean Wierenga

Annual meeting minutes were discussed

Financial reports presented and discussed by Rick. Motion by David to approve reports as presented; second by Mary Ellen. Motion carried

Worship and Music  

  1. Kathy gave a brief report on the first meeting of the 2019 cantata and the feeling of all singers and the communitys feelings about bringing back the Annual Christmas Cantata. b.
  2. Judi reported that she and Sue Oole have worked on the candle readings for the upcoming Advent season

Women’s Circle: 

  1. Mary Ellen working with getting people to work on the Thanksgiving dinner.
  2. Bev Vicstein reported that she is getting others to help set up and clean up at Trunk or Treat

Building and Grounds: 

  1. Ralph reported that old furnace was taken out. Hopefully the new one will up and running by the end of the week.
  2. He will work on a step for the storage building later. The board decided that they would prefer a ramp instead of a step

Old Business: Judi asked if we need a bid on snow plowing. The board felt that no, that Jeans business is fine but that we need to get a quote from her business

New Business: Organization for new board at this point Judi turned the meeting over to Rick

David made a motion that the board nominate the current board: Judi as Moderator, Bev as Corresponding Secretary, Satch as Treasurer. Second by Ralph. Motion passed

Round Robin: 

  1. Mary Ellen has ordered the booklets Our Daily Breadshe will get 10 every three months. She is making a donation to cover the cost of this order
  2. Bev gave a bill to Kathy to pay for Bite of Beaver expenses
  3. David said he feels that we need to provide more support for Judi for example, maybe try to find a piano player to help out when isnt here, help doing the bulletin, other things when she will be off the Island
  4. Ralph reported that he is still working on the parsonage this week, wondered when the next minister will be coming

Next meeting: November 11 at BIRHC.

There being no further business, the meeting was adjourned at 5:50 p.m

Respectfully submitted

Kathy Speck, Recording Secretary

SEPTEMBER 2019 BOARD MEETING

Minutes of September 16 board meeting: notes taken by Jean Wierenga and transcribed by Judi
Meister.

Moderator Judi Meister called the regular meeting of the Beaver Island Church Board to order
at 3:30 on September 16. Present were Bev Vicstein, Mary Jane Lawson MaryEllen Dawson,
Kim Mitchell, Ralph Williamson, Satch Wierenga. Visitors were Bob Kuehne, Bob and Alana
Anderson, David and Sandy Howell, Sue Oole, Tracy Paquin, Gene and Patty Drenth.

Opening prayer.

Addition to agenda: update on storage shed

Discussion re: weekly Bible Study. Tuesday evening not working; what can we do to revitalize
Bible study? Evening time is too late for our-of-town attendees, often other commitments in
evening. Proposed solution: Sunday morning 9:00 a.m. Decision: Beginning October 1, Bible
Study Sunday morning, 9:00-9:45. Bulletin announcements and Sunday morning announcements of this decision.

Visitors were excused if they wanted to leave; Bob Kuehne stayed for discussion of church
history draft.

Correspondence: Thank you from Blood Drive. Use of GFC for July 24, 2020 drive approved.

Minutes of August meeting were read. Judi Meister moved to approve; MaryEllen seconded.
Motion carried.

Draft of annual minutes will be sent to board members.

Financial report: Presented by Rick. One minor change in budget re: music/bulletin. Motion to
approve by MaryEllen; second by Bev Vicstein. Motion carried.

Building and Grounds:

  1. Heating system in parsonage will be happening soon. We will need to change to electric
    water heater and replace one panel on the roof. Cost will be less than $6000; labor by
    Johnny B will be donated. Unit will be both furnace and air conditioner.
  2. Sound system—some parts not here yet
  3. Multiple water samples taken—waiting for report
  4. Storage shed: Chairs can be moved into shed; other supplies to be sorted before moving
    to shed
  5. Pastor Steve Boven offered to write letter to visiting pastors suggesting help to pay for
    heating system, since they are the primary beneficiaries of the new system.

Thank you to retiring board members Mary Jane Lawson and Kim Mitchell.

Kathy Speck appointed Recording Secretary to replace new-elected board member Jean
Wierenga.

Snow plow bid: Is it mandatory that we get a bid? Discussion at October meeting.

Next meeting: October 14.

Meeting adjourned at 6:15 p.m. with motion by Ralph and second by Kim.

Respectfully submitted

ANNUAL MEETING 2018 MINUTES

The Beaver Island Christian Church Annual meeting was called to order by Moderator Judi Meister at 11:10am on August 26, 2018.

Ed Troutman opened the meeting with prayer.

Minutes of the August 27, 2017 meeting were read by Jean Wierenga.  Motion by Ed Troutman and seconded by Mary Ellen Dawson to approve the minutes as read.  Motion carried.

Vote on amendment to by-laws:  The by-laws (Article 5, Section B) contains the sentence, MEMBERS OF THE SAME FAMILY ARE NOT PERMITTED TO SERVE AS VOTING MEMBERS OF THE BOARD.  The board believes that this seriously short-changes the board, and more importantly, the church by automatically excluding qualified, capable people from membership on the board.  The board, therefore, makes the recommendation to the church membership that the by-law be changed. Recommendation by church membership to remove the word (NOT) from the by-laws. Motion by Bob Anderson to modify wording that members of the same household are permitted to serve on the board.  Seconded by Alana Anderson. Motion carried. Votes to be counted by Mary Ellen Dawson and Tim Pickard. Change in by-laws passed, vote was 23 to 3.

Women’s Circle Report:  Successful year reported by Rose Spershott:  All planned events, Bake Sale, Trunk or Treat, Easter Brunch, Thanksgiving Dinner and Cookie Carnival went very well. Rose offered a special thank you to everyone who helped make these events a success.

Election of Board Members:  The Board approved slate of nominees are Doug Amstutz, Kim Mitchell, Satch Wierenga, and Ralph Williamson.  Vote for 2. Ballot counters: Rose Spershott and Larry Dawson.

Reports:

  1.  Moderator’s Report:  Judi highlighted many of the events of the past year.  This was the 55th year for the Beaver Island Christian Church to be an active participant in the community.  Was another successful year for all the visiting Pastor’s who continue to come. A Bible Study is held each Tuesday evening with the visiting pastor.  Sue Oole holds a Thursday morning Bible Study also. Baccalaureate for the graduates of Beaver Island Community School was held again this year. Other events included men’s coffee at Dahlwinnies on Tuesday mornings, and the summer picnic after church in the Gregg Fellowship hall once a month. The Food Pantry serves 20 to 25 people per month.  A grant thru the Charlevoix Community Foundation provided funding for holiday food baskets thru the food pantry. The Benevolent Fund same as before. Bible School which is hosted by Beaver Island Christian Church and also supported by the other churches on the Island, had 35 children and 20 volunteers. Bingo now in the 5th year.  Judi also thanked the church board members, and many, many volunteers who help during the year. She also asked that everyone continue to pray for Beaver Island Christian Church.  At the conclusion of the report, Alana Anderson offered a big thank you to Judi for all she does. She received a standing ovation.
  2. Business Managers Report:  Even with offerings down, as well as expenses were less over the past year, the church is doing well.  

Presentation of Proposed Budget:  Rick Speck presented the proposed budget for 2018-2019 with few changes.  Motion by Mary Ellen Dawson and seconded by Bob Anderson to approve the financial report and the proposed budget as presented.  Motion carried.

Determination of Financial Institution:

  1.  Chair will entertain a motion to recommend that the checking account remain at Charlevoix State Bank, and that any certificated of deposit shall be placed in a financial institution recommended by the Business Manager and Board Treasurer and approved by the Administrative Board.  Motion by Ralph Williamson and seconded by Ed Troutman to keep all accounts at Charlevoix State Bank. Motion carried.

Election Results:  Ralph Williamson and Satch Wierenga elected to the Board.

Member Comment:  Bob Kuehne asked about doing the history of Beaver Island Christian Church.  He stated he is very interested in doing it. He was asked to attend the next Board meeting to discuss his proposal.

Motion by Larry Dawson and seconded by Ed Troutman to adjourn meeting at 12:40pm.  Motion carried. 

Respectfully submitted,

Jean Wierenga, Recording Secretary

AUGUST 2019 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order on August 12,2019 at 3:30pm. Also present were Mary Ellen Dawson, Bev Vicstein, Satch Wierenga, Ralph Williamson, Kim Mitchell, Mary Jane Lawson, by phone, Rick Speck  and Jean Wierenga. Bob Kuehne was also in attendance.

Opening prayer by Mary Ellen Dawson.

Discussion of church history book with Bob Kuehne followed with several suggested changes.

Minutes of July Meeting: Motion by Mary Ellen and seconded by Satch to approve the minutes as written by Bev. Motion carried.

Financial Report for July: Motion by Ralph and seconded by Bev to accept the financial report as presented by Rick for July. Motion carried.

Proposed Budget for Fiscal Year 2019-2020: Motion by Ralph and seconded by Mary Jane to accept the proposed budget and present it to the congregation at the Annual Meeting. Motion carried.

Worship and Music: Communion schedule circulated.

Women’s Circle: No report

Buildings and Grounds: Necessary to take second set of water samples as samples came back
contaminated. Cap to well loose, nothing to hold it down, so after repaired another sample taken.

Annual Meeting:

  1. Draft Agenda: Judi circulated the draft agenda for annual meeting for board to review.
  2. Benevolent/Mission: Offering to be taken in October
  3. Absentee Ballots: Must be in by August 23.

New Business: None

Round Robin: Board discussed having someone drive Dave and Alice Crown to Florida this year. If they would allow this, the board agreed to pay the return flight back. Motion by Kim and seconded by Satch to assist financially down and pay flight back. Motion carried.

Next meeting tentatively set for 16th of September.

Motion by Satch and seconded by Judi to adjourn meeting. Motion carried.

Respectfully submitted,
Jean Wierenga, Recording Secretary

JULY 2019 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30 on July 8, 2019.  Present were Kim Mitchell, Satch Wierenga, Rick Speck, Bev Vicstein, and Mary Ellen Dawson.  Mary Jane Lawson by phone.  Absent with notice were Jean Wierenga and Ralph Williamson.

Opening prayer by Mary Jane Lawson.

There were no additions to the agenda.

Minutes of the June meeting were read by Satch.  Mary Ellen Dawson moved to approve; Kim seconded.  Motion carried.

Financial Report: Presented by Rick: 

  • VBS had $650 or $700 plus a donation of about $344.
  • Benevolent Fund offering was $373.19.
  • At the Annual Meeting, we’ll discuss the combining of Benevolent with Mission.
  • Judi would like to change the Bingo reporting. Rick suggested removing PowerBall.

Motion to approve Financial Report by Mary Jane Lawson; seconded by Mary Ellen.  Motion carried.

Banner for GFC was too wordy so Rene dropped some verbiage.  The word “congregation” was changed to “fellowship.”  It will be 4×6’ (not 4×8’) on vinyl with grommets.  Sandy and Alana approved the Bake Sale banner.

Correspondence:  Church History document was removed from the agenda as Bob Kuehne would prefer to wait.

Women’s Circle:  Mary Ellen bought pillows and two sets of sheets for each bed.  Bake sale is August 10.  Next Women’s Circle meeting will be August 27 at 10 a.m.

Building Use: 

  1. Same as listed. The three tables from the Fire Dept. can be loaned out, but a donation is appreciated.
  2. Food Pantry: Calendar is on the door.  Will add clean-up requirements.  No deposit will be returned if not clean.
  3. Bingo: When Kim’s play group begins, Bingo chair will coordinate with Kim on whether to set up or take down tables.  Mary Ellen advised that a roll of paper for the Bingo tables is behind the pantry door.

Building and Grounds:

  1. Storage shed (after some errors in delivery) has been delivered to the GFC grounds.
  2. Discussion on better lighting in the Sanctuary closets. Mary Ellen suggested bulbs that are motion activated and she’ll look into that as an option.

Old Business:  None

New Business:

  1. Annual Meeting – Board election to replace Mary Jane Lawson and Kim Mitchell to finish Mary Ellen’s term.
  2. Nominating Committee will consist of Satch Wierenga and one or two Church members.
  3. Presently, there are two nominees: Kim Mitchell and Greg Lawson (potentially).  Nominees are needed by July 28 as they need to be announced three times prior to the Annual Meeting.

Round Robin:  Bingo – Sue Oole concerns addressed.  Helper can be from another Church.  Kids under 18 from the School are OK.

Next BICC Board Meeting will be August 12 at BIRHC.

Motion to adjourn by Mary Ellen at 5 p.m..  Kim seconded.  Motion carried.

Respectfully submitted,

Bev Vicstein

JUNE 2019 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:35pm on June 10, 2019.  Also present were Ralph Williamson, Kim Mitchell, Mary Jane Lawson, Satch Wierenga, Rick Speck, and Jean Wierenga. Bob Kuehne was also present. Bev Vicstein and Mary Ellen Dawson absent.

Opening prayer by Satch.

Discussion of church history book with Bob Kuehne:  The Board had several changes to discuss with Bob regarding the book.  

Minutes of May meeting were read by Jean: One change to wording under building use, third paragraph: change wording to ‘no Garden Tour event at this time’.  Motion by Mary Jane and seconded by Judi to approve the minutes with one change. Motion carried.

Financial Report presented by Rick:  Motion by Ralph and seconded by Kim to approve the financial report.  Motion carried

Worship and Music: Dates for the Benevolent Offering for this year are June 30th and September 1.

Building Use: 

  1. Calendar for GFC use for summer months being developed.
  2. Guidelines for cleaning up in GFC after use: Take a picture how hall looked before use so renters can see how they are to leave hall after use.

Building and Grounds:

  1.  Cleanup date June 18.
  2.  Delivery of shed supplies by June 18.

Outreach: 

  1. VBS:  July1 thru July 3.
  2. Welcome Bags: Letter written by Bev Vicstein approved by Board to go in bags.

Old Business:

  1. Gas for church car:  Visiting pastor to pay for gas for church car, if he uses it during visit here.
  2. Banner Inside GFC: The banner for the GFC will have the mission statement on the banner and include the following (We are a non-denominational Church who welcomes everyone into our congregation). Rene Rogers is designing the banner. Motion by Mary Jane and seconded by Satch to expand the present mission statement. Motion carried.

Next meeting July 8 at BIRHC.

Motion by Judi and seconded by Mary Jane to adjourn meeting at 5:40pm.  Motion carried.

Respectfully submitted, 

Jean Wierenga, Recording Secretary

MAY 2019 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on May 13, 2019.  Meeting held at Beaver Island Rural Health Center. Also attending were Ralph Williamson, Kim Mitchell, Mary Ellen Dawson, Satch Wierenga, Bev Vicstein, Mary Jane Lawson, by phone, Rick Speck and Jean Wierenga.

Mary Ellen opened meeting with prayer.

Minutes of regular meeting April 8, 2019:  Motion by Ralph and seconded by Satch to approve minutes as written.  Motion carried.

Minutes of special meeting April 15, 2019: Motion by Judi and seconded by Bev to approve minutes as written.  Motion carried.

Financial Report:  Motion by Mary Ellen and seconded by Kim to approve the financial report.  Motion carried.

Worship and Music:

  1. September 1:  Pastor Peter Harris
  2. Feedback re:  Pastor Doug Moorhead was positive.
  3. Piano tuned next month or so.

Women’s Circle: Parsonage windows cleaned by Mary Ellen and Bev

Bingo: Eleven at first bingo night of season

Building Use:

  1. Baroque Welcome Dinner on July 28.
  2. Request from Sue Oole to use Fellowship Hall May 26 and 27 to display and sell leftovers from MADD Camp.  On Sunday May 26 board requests sale not start before noon. There will be a $50 fee for use of hall.
  3. Lenore Jacobsen is requesting use of the Fellowship Hall for a luncheon for Wellness Garden Tour:  There will be no more garden tours, so instead an inside garden show is planned. Event planned for July 9th.  The rental fee is $200 to rent hall, plus deposit.  Board agreed to allow use for this event.

Building and Grounds: Cleaning day of all buildings will be June 11.

Old Business: A list of changes requested by board for the book Bob Kuehne is writing is ready to be sent to him which he can review at home.

New Business: Banner for inside Fellowship Hall:  Have mission statement first sentence. Second sentence: We would love to have you worship with us.

Round Robin: Judi is suggesting purchase of collapsible tall tables to use after church as a place to put coffee and dessert on.  Agreed by board to purchase tables.

Respectfully Submitted,

Jean Wierenga, Recording Secretary

APRIL 2019 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on April 8, 2019. Also present were Mary Ellen Dawson, Ralph Williamson, Satch Wierenga, Kim Mitchell, (Bev Vicstein and Mary Jane Lawson) by phone, Rick Speck, and Jean Wierenga.

Satch opened meeting with prayer.

Minutes: Motion by Ralph and seconded by Mary Jane to approve the minutes as written. Motion carried.

Financial Report: Motion by Mary Ellen and seconded by Bev to approve the financial report. Motion carried.

Old Business:

  1. Set date and time for special meeting to finish discussion of Bob Kuehne’s draft of church
    history: The board will meet on April 15th at 3:30pm to finish.
  2. Storage Building: Ralph will be ordering soon. Also will be ordering new sound equipment.

Worship and Music:

  1. Revised letter to visiting pastors going out week of April 8.
  2. b. Easter flyer: new Easter banners for sandwich boards.
  3. Pastor Doug Moorhead will be here on April 28 th . Satch will meet him at the boat and Mary Ellen will also be in contact with him since this is his first visit here.
  4. Adam Anderson will lead the worship service on May 12.
  5. June 9 and September 1 are still open dates for visiting pastors.
  6. Pastors Dan Johnson and Pastor Lee Bracey will be co-worship leaders on August 25.

Building Use:

  1. COA information: Nothing to report at this time.
  2. COA is planning 2 luncheons during the summer, one on June 9 and the other July 14. The use of the Gregg Fellowship Hall by COA will be available if church has nothing scheduled on those dates.
  3. Request by Kim to use Hall in summer: Kim would like to continue using the hall till June 6
    with her group of children.

Building and Grounds:  Cleaning day for grounds and buildings: Tentative date of June 11 set for cleaning.

New Business:
a. Revisit storage issues:

  1. Locking metal cabinet for bingo. One has been located for $269.
  2.  VBS supplies can be stored in new shed when built.

Next meeting May 13 .

Meeting adjourned at 5:05pm.

Respectfully submitted, Jean Wierenga, Recording Secretary

MARCH 2019 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on March 18, 2019.  Meeting held at the Beaver Island Rural Health Center. Also present were Ralph Williamson, Satch Wierenga, Mary Ellen Dawson, (Mary Jane Lawson and Kim Mitchell) by phone, Rick Speck and Jean Wierenga. Bev Vicstein was absent. Also present was Pastor Lee Bracey.

Pastor Bracey opened meeting with prayer.

Minutes of the February 18, 2019 meeting were read by Jean.  Motion by Mary Jane and seconded by Mary Ellen to approve the minutes as written.  Motion carried.

Minutes of the special meeting held March 1, 2019 meeting were read by Jean.  Motion by Ralph and seconded by Satch to approve the minutes as written. Motion carried.

Financial Report:  Motion by Mary Jane and seconded by Mary Ellen to approve the financial report.  Motion carried.

Old Business:  Discussion of Bob Kuehne’s book continues with suggested changes.

Worship and Music:

  1. Letter to visiting Pastors reviewed with few changes
  2. Open date:  May 12, not filled at this time
  3. Good Friday Service to be held at 4:30pm.
  4. Easter Flyer to be circulated on Island
  5. Judi will be off Island April 28th thru May 5th.  She will have arrangements made for bulletin and announcements.  Not sure at this time about music.          

  Women’s Circle:  Nothing to report

  Building Use:

  1. Kim would like to use Gregg Fellowship all summer.
  2. No info from COA.

 New Business:  Refrigerator Magnets:  Magnets for refrigerators of rental properties to acquaint renters with Beaver Island Christian Church.  1000 magnets to be ordered.

Building and Grounds: Table until next month.

Motion by Mary Ellen and seconded by Satch to adjourn meeting at 5pm.  Motion carried.

Next meeting April 8, 2019.

Respectfully submitted;

 Jean Wierenga, Recording Secretary

FEBRUARY 2019 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on February 18, 2019. Meeting held at the Beaver Island Rural Health Center.  Also present were Mary Ellen Dawson, Ralph Williamson, Kim Mitchell, Satch Wierenga, Bev Vicstein, by phone, Rick Speck and Jean Wierenga. Mary Jane Lawson was absent.

Satch opened meeting with prayer.

Minutes of the January 14, 2019 meeting were read by Jean.  Two corrections: Add Mitchell to Kim’s name in third paragraph and change benevolent fund to benevolent committee in second paragraph under missions.  Motion to approve minutes with corrections by Judi and seconded by Mary Ellen. Motion carried.

Rick presented the financial report with few changes from previous month.  Motion by Bev and seconded by Mary Ellen to approve the financial report. Motion carried.

In the Endowment Fund there is $200 which the church my take at this time or roll back into the Grant Fund.  Motion by Ralph and seconded by Satch to roll back the $200 into the Grant Fund. Motion carried

Discussion of Draft:  Board continues to review the draft of the book being written by Bob Kuehne.

Worship and Music:  Sunday March 3 a sermon prepared by Howard Davis will be read as there will not be a visiting pastor.

Women’s Circle:

  1. Cleaning in Parsonage; Mary Ellen stated she would tidy up in the parsonage during the winter months since the cleaning lady is no longer available.  In the spring will hire another cleaning person.
  2. Faucets in parsonage and kitchen of church all have been cleaned and working properly again.

Building Use:

  1. Beaver Island Community School will be using the Fellowship Hall for three days of testing.
  2. Hall also being used three days a week to make blankets for Camp Quality

Buildings and Grounds:  Storage in Women’s bathroom of the Fellowship Hall:  When the shed is built in spring should alleviate the storage problem in the hall since there will be ample space in shed for storage besides the chairs.

Meeting adjourned at 5:15. Next meeting March 11, 2019 at the Beaver Island Rural Health Center.

Respectfully submitted,

Jean Wierenga, Recording Secretary

JANUARY 2019 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on January 14, 2019. Meeting held at Beaver Island Rural Health Center.  Also present were Mary Ellen Dawson, Ralph Williamson, Kim Mitchell, Satch Wierenga, (Mary Jane Larson and Bev Vicstein by phone), Rick Speck and Jean Wierenga.

Opening prayer by Mary Ellen.

Board welcomed Kim as new member.

Minutes of the November meeting were read by Jean.  Motion by Ralph and seconded by Mary Jane to approve minutes as written.  Motion carried. No meeting in December.

Rick presented the financial report for November and December.  Discussion regarding who pays for the gasoline used in the church car. The visiting pastors are responsible at this time to refill tank for whatever they use.  However, the board will revisit this in May, with possible changes for the summertime.  Motion by Mary Ellen and seconded by Bev to approve the financial report as presented for November.  Motion carried.  Motion by Judi and seconded by Kim to approve the financial report as presented for December.  Motion carried.

Worship and Music: 

  1. Board was pleased to have Adam Anderson as speaker for the service on January 13th.  He will have the service on February 3rd.
  2. Ecumenical Service:  Will reach out to Island churches to participate in an ecumenical service to be held on Thanksgiving morning with service for 2019 to be held at Beaver Island Christian Church.

Missions:

  1. Ralph and Kim: Kim stated they would not ask Beaver Island Christian Church for funds for their upcoming trip to Haiti.
  2. Request from Mary Ellen: Mary Ellen is requesting the board consider a donation to The Pine Ridge Indian reservation in South Dakota.  The pastor at the small nearby church that serves the reservation has no means of getting around at this time because one vehicle is inoperable and the other unsafe tires.  Board agreed to send $500 for tires for the vehicle.  The money to be taken out the Benevolent Fund.  The members of the benevolent committee will meet to discuss restructuring the fund to include missions. 

Buildings and Grounds:  Old Folding Chairs:  Board agreed to sell 10-12 chairs to Maura Turner for $5 a chair.

Old Business:  Discussion of Bob Kuehne’s draft which was tabled at last meeting.  Board reviewed the first 11 pages.  Judi wants discussions at this time to remain for board only.

New Business:  Support Robotics Team: Motion by Ralph and seconded by Kim to approve giving $100 to support robotics team.  Motion carried.

Meeting adjourned at 5:40pm.

Respectfully submitted,

Jean Wierenga,  Recording Secretary

NOVEMBER 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Church Board to order at 3:30pm on November 12, 2018. Meeting held at the Beaver Island Rural Health Center.  Also present were Ralph Williamson, Mary Ellen Dawson, Satch Wierenga, Mary Jane Lawson by phone, Rick Speck and Recording Secretary Jean Wierenga. Pastor Lee Bracey also attended. Bev Vicstein was absent.

Pastor Bracey opened meeting with prayer.

Motion by Ralph and seconded by Satch to approve the minutes of the October meeting as written.  Motion carried.

Motion by Mary Ellen and seconded by Judi to approve the financial report as presented by Rick.  Motion carried.

Worship and Music:   Christmas Eve Service to be held at 5:30pm.  No cantata this year.

Women’s Circle:  Thanksgiving Dinner to be held at 6:00pm on Thanksgiving Day.  Will ask for help with the dinner from members of all the Island Churches.  Cookie Carnival will be held on December 8th.  

Buildings and Grounds:  The new chairs for the Gregg Fellowship Hall will all fit in the old racks for storage.  Board discussed a small building (12X12) to be constructed beside the Fellowship Hall for storage of old chairs.  Ralph stated he would build it in the spring.

Slippery Sidewalks: Will ask greeters each Sunday to salt sidewalks when necessary.

New Business:  Accept Mary Ellen’s resignation as elected board member/becomes Women’s Circle representative.  Motion by Judi and seconded by Satch to accept Mary Ellen’s letter of resignation. Motion carried.

Motion by Judi and seconded by Mary Jane to appoint Kim Mitchell to fill the remainder of the one-year term as board member.  Motion carried. Ralph abstained.

Snow Plow Bid:  Motion by Ralph and seconded by Mary Ellen to accept the bid from Jean’s Lawn Service for snow plowing.  Motion carried. Satch abstained.

Bob Kuehne’s book:  Tabled until January meeting as board members were unable to open the e-mail attachment sent to them.

Next board meeting January 14, 2019

Respectfully submitted,

Jean Wierenga

OCTOBER 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on October 4, 2018. (Meeting date changed for October only, due to other events planned for regular meeting date). Also present were Ralph Williamson, Satch Wierenga, Bev Vicstein, Mary Ellen Dawson, Rose Spershott, Rick Speck, Jean Wierenga and Mary Jane Lawson by phone. Bob Kuehne was also in attendance.

Mary Ellen opened meeting with prayer.

Minutes of the September 10, 2018 meeting were read by Jean. One correction to minutes. Racks for new chairs was not included in the donation. Motion by Bev and seconded by Ralph with correction to approve minutes as written. Motion carried.

Annual meeting minutes of August 26, 2018 meeting read by Jean.

Business Manager’s Report presented by Rick. Both August and September reports reviewed. August collections ahead of last year and in September the $10,000 goal was reached in the endowment fund. Motion by Mary Jane and seconded by Rose to approve the financial statements. Motion carried.

Discussion with Bob Kuehne: Bob presented to the board his plans to write a history of Beaver Island Christian Church. It was suggested by the board that he talk to both Lil Gregg and Howard Davis for information. Bob stated he would come back to the board periodically to review his work.

Building and Grounds: Tree removal to be done by Jim Wojan.

Woman’s Circle Representative on board to be Mary Ellen Dawson. Mary Ellen will write an official letter resigning as a board member and a replacement to serve in Mary Ellen’s place will be appointed at the November board meeting.

Corresponding Secretary: Motion by Judi and seconded by Rose to appoint Mary Jane Lawson as corresponding secretary. Motion carried.

Discussion re: Folding Chairs for GFC: New chairs will be ordered. At this time will keep old chairs for rental. Ralph will look into the purchase of a small shed to store the old chairs.

Snow Plow Bid: Judi will post bid notice.

Meeting adjourned at 5:25pm.

Respectfully submitted,

Jean Wierenga, Recording Secretary.