APRIL 2019 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on April 8, 2019. Also present were Mary Ellen Dawson, Ralph Williamson, Satch Wierenga, Kim Mitchell, (Bev Vicstein and Mary Jane Lawson) by phone, Rick Speck, and Jean Wierenga.

Satch opened meeting with prayer.

Minutes: Motion by Ralph and seconded by Mary Jane to approve the minutes as written. Motion carried.

Financial Report: Motion by Mary Ellen and seconded by Bev to approve the financial report. Motion carried.

Old Business:

  1. Set date and time for special meeting to finish discussion of Bob Kuehne’s draft of church
    history: The board will meet on April 15th at 3:30pm to finish.
  2. Storage Building: Ralph will be ordering soon. Also will be ordering new sound equipment.

Worship and Music:

  1. Revised letter to visiting pastors going out week of April 8.
  2. b. Easter flyer: new Easter banners for sandwich boards.
  3. Pastor Doug Moorhead will be here on April 28 th . Satch will meet him at the boat and Mary Ellen will also be in contact with him since this is his first visit here.
  4. Adam Anderson will lead the worship service on May 12.
  5. June 9 and September 1 are still open dates for visiting pastors.
  6. Pastors Dan Johnson and Pastor Lee Bracey will be co-worship leaders on August 25.

Building Use:

  1. COA information: Nothing to report at this time.
  2. COA is planning 2 luncheons during the summer, one on June 9 and the other July 14. The use of the Gregg Fellowship Hall by COA will be available if church has nothing scheduled on those dates.
  3. Request by Kim to use Hall in summer: Kim would like to continue using the hall till June 6
    with her group of children.

Building and Grounds:  Cleaning day for grounds and buildings: Tentative date of June 11 set for cleaning.

New Business:
a. Revisit storage issues:

  1. Locking metal cabinet for bingo. One has been located for $269.
  2.  VBS supplies can be stored in new shed when built.

Next meeting May 13 .

Meeting adjourned at 5:05pm.

Respectfully submitted, Jean Wierenga, Recording Secretary

MARCH 2019 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on March 18, 2019.  Meeting held at the Beaver Island Rural Health Center. Also present were Ralph Williamson, Satch Wierenga, Mary Ellen Dawson, (Mary Jane Lawson and Kim Mitchell) by phone, Rick Speck and Jean Wierenga. Bev Vicstein was absent. Also present was Pastor Lee Bracey.

Pastor Bracey opened meeting with prayer.

Minutes of the February 18, 2019 meeting were read by Jean.  Motion by Mary Jane and seconded by Mary Ellen to approve the minutes as written.  Motion carried.

Minutes of the special meeting held March 1, 2019 meeting were read by Jean.  Motion by Ralph and seconded by Satch to approve the minutes as written. Motion carried.

Financial Report:  Motion by Mary Jane and seconded by Mary Ellen to approve the financial report.  Motion carried.

Old Business:  Discussion of Bob Kuehne’s book continues with suggested changes.

Worship and Music:

  1. Letter to visiting Pastors reviewed with few changes
  2. Open date:  May 12, not filled at this time
  3. Good Friday Service to be held at 4:30pm.
  4. Easter Flyer to be circulated on Island
  5. Judi will be off Island April 28th thru May 5th.  She will have arrangements made for bulletin and announcements.  Not sure at this time about music.          

  Women’s Circle:  Nothing to report

  Building Use:

  1. Kim would like to use Gregg Fellowship all summer.
  2. No info from COA.

 New Business:  Refrigerator Magnets:  Magnets for refrigerators of rental properties to acquaint renters with Beaver Island Christian Church.  1000 magnets to be ordered.

Building and Grounds: Table until next month.

Motion by Mary Ellen and seconded by Satch to adjourn meeting at 5pm.  Motion carried.

Next meeting April 8, 2019.

Respectfully submitted;

 Jean Wierenga, Recording Secretary

FEBRUARY 2019 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on February 18, 2019. Meeting held at the Beaver Island Rural Health Center.  Also present were Mary Ellen Dawson, Ralph Williamson, Kim Mitchell, Satch Wierenga, Bev Vicstein, by phone, Rick Speck and Jean Wierenga. Mary Jane Lawson was absent.

Satch opened meeting with prayer.

Minutes of the January 14, 2019 meeting were read by Jean.  Two corrections: Add Mitchell to Kim’s name in third paragraph and change benevolent fund to benevolent committee in second paragraph under missions.  Motion to approve minutes with corrections by Judi and seconded by Mary Ellen. Motion carried.

Rick presented the financial report with few changes from previous month.  Motion by Bev and seconded by Mary Ellen to approve the financial report. Motion carried.

In the Endowment Fund there is $200 which the church my take at this time or roll back into the Grant Fund.  Motion by Ralph and seconded by Satch to roll back the $200 into the Grant Fund. Motion carried

Discussion of Draft:  Board continues to review the draft of the book being written by Bob Kuehne.

Worship and Music:  Sunday March 3 a sermon prepared by Howard Davis will be read as there will not be a visiting pastor.

Women’s Circle:

  1. Cleaning in Parsonage; Mary Ellen stated she would tidy up in the parsonage during the winter months since the cleaning lady is no longer available.  In the spring will hire another cleaning person.
  2. Faucets in parsonage and kitchen of church all have been cleaned and working properly again.

Building Use:

  1. Beaver Island Community School will be using the Fellowship Hall for three days of testing.
  2. Hall also being used three days a week to make blankets for Camp Quality

Buildings and Grounds:  Storage in Women’s bathroom of the Fellowship Hall:  When the shed is built in spring should alleviate the storage problem in the hall since there will be ample space in shed for storage besides the chairs.

Meeting adjourned at 5:15. Next meeting March 11, 2019 at the Beaver Island Rural Health Center.

Respectfully submitted,

Jean Wierenga, Recording Secretary

JANUARY 2019 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on January 14, 2019. Meeting held at Beaver Island Rural Health Center.  Also present were Mary Ellen Dawson, Ralph Williamson, Kim Mitchell, Satch Wierenga, (Mary Jane Larson and Bev Vicstein by phone), Rick Speck and Jean Wierenga.

Opening prayer by Mary Ellen.

Board welcomed Kim as new member.

Minutes of the November meeting were read by Jean.  Motion by Ralph and seconded by Mary Jane to approve minutes as written.  Motion carried. No meeting in December.

Rick presented the financial report for November and December.  Discussion regarding who pays for the gasoline used in the church car. The visiting pastors are responsible at this time to refill tank for whatever they use.  However, the board will revisit this in May, with possible changes for the summertime.  Motion by Mary Ellen and seconded by Bev to approve the financial report as presented for November.  Motion carried.  Motion by Judi and seconded by Kim to approve the financial report as presented for December.  Motion carried.

Worship and Music: 

  1. Board was pleased to have Adam Anderson as speaker for the service on January 13th.  He will have the service on February 3rd.
  2. Ecumenical Service:  Will reach out to Island churches to participate in an ecumenical service to be held on Thanksgiving morning with service for 2019 to be held at Beaver Island Christian Church.

Missions:

  1. Ralph and Kim: Kim stated they would not ask Beaver Island Christian Church for funds for their upcoming trip to Haiti.
  2. Request from Mary Ellen: Mary Ellen is requesting the board consider a donation to The Pine Ridge Indian reservation in South Dakota.  The pastor at the small nearby church that serves the reservation has no means of getting around at this time because one vehicle is inoperable and the other unsafe tires.  Board agreed to send $500 for tires for the vehicle.  The money to be taken out the Benevolent Fund.  The members of the benevolent committee will meet to discuss restructuring the fund to include missions. 

Buildings and Grounds:  Old Folding Chairs:  Board agreed to sell 10-12 chairs to Maura Turner for $5 a chair.

Old Business:  Discussion of Bob Kuehne’s draft which was tabled at last meeting.  Board reviewed the first 11 pages.  Judi wants discussions at this time to remain for board only.

New Business:  Support Robotics Team: Motion by Ralph and seconded by Kim to approve giving $100 to support robotics team.  Motion carried.

Meeting adjourned at 5:40pm.

Respectfully submitted,

Jean Wierenga,  Recording Secretary

NOVEMBER 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Church Board to order at 3:30pm on November 12, 2018. Meeting held at the Beaver Island Rural Health Center.  Also present were Ralph Williamson, Mary Ellen Dawson, Satch Wierenga, Mary Jane Lawson by phone, Rick Speck and Recording Secretary Jean Wierenga. Pastor Lee Bracey also attended. Bev Vicstein was absent.

Pastor Bracey opened meeting with prayer.

Motion by Ralph and seconded by Satch to approve the minutes of the October meeting as written.  Motion carried.

Motion by Mary Ellen and seconded by Judi to approve the financial report as presented by Rick.  Motion carried.

Worship and Music:   Christmas Eve Service to be held at 5:30pm.  No cantata this year.

Women’s Circle:  Thanksgiving Dinner to be held at 6:00pm on Thanksgiving Day.  Will ask for help with the dinner from members of all the Island Churches.  Cookie Carnival will be held on December 8th.  

Buildings and Grounds:  The new chairs for the Gregg Fellowship Hall will all fit in the old racks for storage.  Board discussed a small building (12X12) to be constructed beside the Fellowship Hall for storage of old chairs.  Ralph stated he would build it in the spring.

Slippery Sidewalks: Will ask greeters each Sunday to salt sidewalks when necessary.

New Business:  Accept Mary Ellen’s resignation as elected board member/becomes Women’s Circle representative.  Motion by Judi and seconded by Satch to accept Mary Ellen’s letter of resignation. Motion carried.

Motion by Judi and seconded by Mary Jane to appoint Kim Mitchell to fill the remainder of the one-year term as board member.  Motion carried. Ralph abstained.

Snow Plow Bid:  Motion by Ralph and seconded by Mary Ellen to accept the bid from Jean’s Lawn Service for snow plowing.  Motion carried. Satch abstained.

Bob Kuehne’s book:  Tabled until January meeting as board members were unable to open the e-mail attachment sent to them.

Next board meeting January 14, 2019

Respectfully submitted,

Jean Wierenga

OCTOBER 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on October 4, 2018. (Meeting date changed for October only, due to other events planned for regular meeting date). Also present were Ralph Williamson, Satch Wierenga, Bev Vicstein, Mary Ellen Dawson, Rose Spershott, Rick Speck, Jean Wierenga and Mary Jane Lawson by phone. Bob Kuehne was also in attendance.

Mary Ellen opened meeting with prayer.

Minutes of the September 10, 2018 meeting were read by Jean. One correction to minutes. Racks for new chairs was not included in the donation. Motion by Bev and seconded by Ralph with correction to approve minutes as written. Motion carried.

Annual meeting minutes of August 26, 2018 meeting read by Jean.

Business Manager’s Report presented by Rick. Both August and September reports reviewed. August collections ahead of last year and in September the $10,000 goal was reached in the endowment fund. Motion by Mary Jane and seconded by Rose to approve the financial statements. Motion carried.

Discussion with Bob Kuehne: Bob presented to the board his plans to write a history of Beaver Island Christian Church. It was suggested by the board that he talk to both Lil Gregg and Howard Davis for information. Bob stated he would come back to the board periodically to review his work.

Building and Grounds: Tree removal to be done by Jim Wojan.

Woman’s Circle Representative on board to be Mary Ellen Dawson. Mary Ellen will write an official letter resigning as a board member and a replacement to serve in Mary Ellen’s place will be appointed at the November board meeting.

Corresponding Secretary: Motion by Judi and seconded by Rose to appoint Mary Jane Lawson as corresponding secretary. Motion carried.

Discussion re: Folding Chairs for GFC: New chairs will be ordered. At this time will keep old chairs for rental. Ralph will look into the purchase of a small shed to store the old chairs.

Snow Plow Bid: Judi will post bid notice.

Meeting adjourned at 5:25pm.

Respectfully submitted,

Jean Wierenga, Recording Secretary.

SEPTEMBER 2018 BOARD MEETING

The regular meeting of the Beaver Island Christian Church Board was called to order by Jean Wierenga, due to the absence of Moderator Judi Meister, at 3:30pm on Monday, September 10, 2018. Also present were Ralph Williamson, Bev Vicstein, Mary Jane Lawson, Rose Spershott, and George (Satch) Wierenga.  Mary Ellen Dawson and Rick Speck were absent. Also present was Pastor Josh Johnson.

Pastor Johnson opened the meeting with prayer.

Minutes of August meeting: Motion by Mary Jane and seconded by Bev to approve the minutes of the August 13, 2018 meeting as written. Motion carried.

At this time Satch Wierenga was welcomed as new member of the board.

Financial Report: Tabled

Worship and Music: Nothing to report.

Buildings and Grounds:

  1. Update on Lights: Ralph reported some of the bulbs he wants are out of stock right now, but
    will continue to try to get them.
  2. Racks for chairs in sanctuary: Satch showed the sample cart made by Ray Geskus for moving
    chairs around in the sanctuary. Ray will be back on Island in October to discuss this project
    further.
  3. Ralph reported an anonymous donor wants to purchase padded chairs for use in the hall. The donor will purchase 115 chairs. The board then discussed what to do with existing chairs, if they should be kept and if so, where would they be stored. Also, is it worth keeping these chairs to rent out. Nothing definite decided at this time.

Gregg Fellowship Hall Use:   Preschool story time: Kim Mitchell is requesting use of the Fellowship Hall for a Toddler/Preschooler Playgroup. The children are 4 and under, and would be accompanied by a parent or care giver. This would be an hour and a half program. (9:30 to 11:00am). Motion by Mary Jane and seconded by Satch to allow Kim use of the Gregg Fellowship Hall for story time. Motion carried.

Women’s Circle: No one willing to take over as president at this time.

Bingo: Four more weeks of games.

Outreach with Pastor Johnson:

  1. Pastor suggests reaching out to Lighthouse Church and Episcopal Church leaders to meet and discuss the future of our churches. Possibly once a year have a joint service.
  2. To have a pastor for a longer stay than one week, possibly someone on a sabbatical, or someone that does on line teaching, which would be additional income for the pastor.

Old Business: Tree Removal – Nothing to report at this time

New Business:

  1. Bob Kuehne’s Offer: Nothing to report at this time
  2. Organize for 2018-2019:
    1. Moderator: Motion by Mary Jane and seconded by Ralph to appoint Judi Meister as
      moderator. Motion carried.
    2. Recording Secretary tabled until October.
    3. Motion by Rose and seconded by Mary Jane to appoint Satch as treasurer. Motion carried.

Round Robin: Thanked Pastor Johnson for his suggestions and comments.

Meeting adjourned at 4:40pm.

Next meeting October 8, 2018 at BIRHC.

Respectfully submitted,
Jean Wierenga

ANNUAL MEETING 2017 MINUTES

The Beaver Island Christian Church Annual meeting was called to order at 11:am by Moderator Judi Meister on August 27, 2017.

Judi opened the meeting with prayer.

The minutes of the August 28, 2016 meeting were read by Jean Wierenga.  Motion by Bob Bass and seconded by Mary Ellen Dawson to approve the minutes as read.  Motion carried.

Election: Election of board members held and Ralph Williamson and Aiana Anderson will count ballots.  Names on the ballot are Bob Bass, Judi Meister, Doug Amstutz, Bev Vicstein, and Ann Willis. Two people to be elected for three year terms each, and one person to complete the term of Howard Davis who resigned.

Reports:

  1. Women’s Circle:  Successful year reported by Rose Spershott.  Purchased carpet, a vacuum, and a de-humidifier for the parsonage.  All planned events, Trunk or Treat, Thanksgiving Dinner, Cookie Carnival and Easter Brunch went very well.  Thanks to Mary Ellen Dawson for all she does.
  2. Moderator’s Report:  Judi highlighted more of the events of the past year.  This was the 54th year for the Beaver Island Christian Church to be active in the community.  Was a successful year for all the visiting pastors who continue to come. Beginning in 2018, from mid-April thru mid-October the visiting pastor’s will serve for one week at a time. Judi also mentioned Bible Study held each week when a visiting Pastor is here.  Baccalaureate for the graduates at Beaver Island Community School was held again this year. Chris Heikka is now serving on the Food Pantry committee. Larry and Mary Ellen Dawson packaged meat and stored in their freezer for the Food Pantry. Andy Stebbins donated a new freezer for the Food Pantry. Bible School, which is sponsored by all four churches had 40 students and 20 volunteers again this year.  Bingo doing well. Benevolent Fund same as before. In closing Judi thanked all the many volunteers who help during the year.
  3. Business Manager’s Report: Even with offerings down, as well as expenses were less over the past year, the church is still doing well.  Motion by Ed Troutman and seconded by Mary Ellen Dawson to accept the financial report. Motion carried.

Presentation of Proposed Budget:  Rick Speck presented the proposed budget for 2017-2018 with few changes.  Motion by Ralph Williamson and seconded by Larry Dawson to approve the proposed budget as presented.  Motion carried.

Presentation about establishing an endowment fund for Beaver Island Christian Church: Rick Speck presented to the church members about establishing an endowment fund thru the Charlevoix County Community Foundation.  The Community Foundation provides professional investment management administration of the Fund, and each year the income from the Funds provides another source of funding for our church. He stated even though the board members are in favor of establishing an endowment fund they are suggesting waiting one year before pursuing it, however, it would be up to the voting church members to make that decision. There is a $10,000 minimum needed to establish the fund.   At this time a capital campaign will not be initiated for funds. Authorization must come from church members to start establishing the fund at Board’s discretion, which the church members are in favor of going ahead with at this time. Motion by Dave Howell and seconded by Bob Anderson to establish an agency fund at this time with Charlevoix County Community Foundation, with no capital campaign. Motion carried.

Determination of Financial Institution:  Chair will entertain a motion to recommend that the checking account remain at Charlevoix State Bank, and that any certificates of deposit shall be placed in a financial institution recommended by the Business Manager and Board Treasurer and approved by the Administrative Board and that Charlevoix County Community Foundation be designated  as holder of agency funds. So moved by David Howell and seconded by Ed Troutman to keep accounts at Charlevoix State Bank. Motion carried.

Election Results:  Bev Vicstein and Judi Meister were elected for 3 year terms each, and Bob Bass elected for a one year term.  

Motion by Larry Dawson and seconded by Ed. Troutman to adjourn meeting at 12:15pm.

Respectfully submitted, Jean Wierenga

AUGUST 2018 BOARD MEETING

Moderator Jud Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on August 13, 2018.  Meeting held at Gregg Fellowship Center. Also present were Mary Ellen Dawson, Ralph Williamson. Bev Vicstein, Rose Spershott, Rick Speck and Jean Wierenga.  Mary Jane Lawson was absent.

Judi opened meeting with prayer.

Correspondence:   Judi read a letter from Connie Wojan thanking the board for allowing use of the Gregg Fellowship Center for the annual Rita Gillespie blood drive.  She is requesting use of the hall again on July 25, 2019. Motion by Ralph and seconded by Mary Ellen to allow use. Motion carried.

Minutes:  One correction to minutes; The additional fee for hall rental of $25 will be added only once when the hall is used several days in a row.  This fee is added when heat is needed in building. Motion by Mary Ellen and seconded by Bev to approve minutes. Motion carried.

Financial Report:  Motion by Judi and seconded by Bev to approve the financial report.  Motion carried.

Proposed Budget for presentation at Annual Meeting:  Motion by Ralph and seconded by Mary Ellen to approve the proposed budget as presented.  Motion carried.

Worship and Music:   Howard Davis will be here on September 30.

Building and Grounds:

  1. Discuss suggestions for improving procedure for rental of chairs:  Must emphasize to those renting chairs the proper procedure for pickup and return of chairs, not to drop off when no one here.  Bev will draw up a form for the renters to give contact information. Also suggesting a $50 deposit on renting 50 or less chairs and $100 if renting 50 or more chairs.
  2. Tree Removal:  Bob will ask Jim Wojan about removing the trees.
  3. The stove from the church kitchen has been moved to the parsonage.
  4. Pride in appearance of church and hall:  The storage area in the ladies room at the Gregg Fellowship Hall and how to improve it, and other areas will be discussed at the next Ladies Circle meeting.
  5. Ralph will be working on changing light bulbs in church and hall to all LED.

He also donated a set of tools to the church, all properly marked with BICC and color coded.

Women’s Circle:  Good bake sale

Bingo:  Doing well

Annual Meeting:

  1. Reviewed the proposed agenda.  No changes
  2. Absentee ballots to be available on church website.
  3. Thank you to Bob Bass for chairing nominating committee

New Business:  New printer for Judi

Meeting adjourned at 5:20pm.

Respectfully submitted by Jean Wierenga

JULY 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on July 9, 2018.  Meeting held at the Beaver Island Rural Health Center. Also present were Ralph Williamson, Mary Ellen Dawson, Bob Bass, Rose Spershott, Mary Jane Lawson, by phone, Rick Speck and Jean Wierenga. Absent was Bev Vicstein.  

Mary Ellen opened meeting with prayer.

Minutes:  Motion by Mary Ellen and seconded by Mary Jane to approve the minutes of the June 11, 2018 meeting.  Motion carried.

Financial Reports:  Motion by Ralph and seconded by Mary Ellen to approve the financial report.  Motion carried.

Worship and Music:  

  1. New Pastor feedback:  Positive reports received.
  2. August Communion Change:  Change made to not have first time visiting pastor do communion.
  3. Should all Bibles be the same?  No change to be made at this time, since the need to have additional bibles out is only for a short time in the summer.

Women’s Circle:  Nothing to report.

Building Use:  

  1. The Historical Society Art Show, The Blood Drive, and Baroque will be using the Gregg Fellowship Center at different times during the month of July and into early August.
  2. Chair Use:  Need someone be present at hall when chairs go out and when returned. Bob will be there on August 6, Rose on August 9, and Ralph on August 12.  The people getting the chairs will load and unload the chairs. There will be a charge of $1 per chair for the ones going out on the 9th and the 12th.
  3. Bev Anderson requesting use of GFC for 4 retreat weekends in Sept. and Oct.  Rent will be $25 each time and more if heat is needed in building.

Buildings and Grounds:

  1. Bat in kitchen taken care of Hogarth’s Pest Control.
  2. Offer from Ray Geskus to purchase a dolly for moving chairs from sanctuary to closet to avoid   any marks on carpet. Nothing definite decided at this time.
  3. The new parsonage storm door has built in screen.
  4. Paint hallway in church before new bulletin boards installed. Will put request for volunteers in next church bulletin.
  5. New Heat system for parsonage:  On hold.

Old Business:

  1. Cleanup day will be July 17. Only work in Church and parsonage due to Art Show in Gregg Fellowship Center. Ladies provide lunch.
  2. Trees:  A few trees need to be removed on church property.  Motion by Ralph and seconded by Bob to put out on bids.  Motion carried.

New Business:  

  1. Terms expiring: Bob’s one- year term to finish Howard’s term (eligible for re-nomination) wants to retire.
  2. Ralph’s three- year term (eligible for re-nomination)

Bob will chair the nominating committee.

Two attachments to minutes regarding changes to by-laws.

Bingo:  Short a chairman

Next meeting, August 13, 2018.

Meeting adjourned at 5:40pm.

Respectfully submitted, Jean Wierenga

JUNE 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on June 11, 2018. Meeting held at the Gregg Fellowship Center.  Present were Rose Spershott, Mary Ellen Dawson, Bev Vicstein, Mary Jane Lawson, Rick Speck, and Recording Secretary, Jean Wierenga. Absent were Bob Bass and Ralph Williamson.

Judi opened meeting with prayer.

Minutes:  Correction; Change wording from (church) member to (board) member be on site when chairs are being taken from Fellowship Hall and also on site when chairs returned. Motion by Judi and seconded by Mary Jane to approve minutes with correction.  Motion carried.

Financial Report:  $4,200 is needed to reach the $10,000 goal for the Endowment Fund at this time.  Information will be put in bulletin on Sunday’s stating between the end of July and thru August with a deadline of Labor Day, why the board is requesting these funds.  Bev will order envelopes and labels to be used for these donations. Motion by Mary Ellen and seconded by Mary Jane to approve this fund raiser. Motion carried.

Motion by Rose and seconded by Judi to approve the financial report as presented by Rick.  Motion carried.

Worship and Music:  

  1. Communion schedule filled in for this year.
  2. Judi requesting feedback from board members about visiting pastors.

Sunday School:  Sunday School to begin now and children ages 3 thru 9 welcome to come to Sunday School.

Women’ Circle:  Meeting to be held June 18th at 10:30am.

Building Use:  Quilt Retreat to be held in Fellowship Hall June 21 thru 23.  Pampered Chef on June 24.

Bingo:  Still need Chairman

Building and Grounds:

  1. Church and garden cleanup – July 17 with lunch provided.
  2. 35 chairs to be rented out on August 13.  Rental fee is $1.00/per chair.
  3. No price yet for new heating system for parsonage.
  4. Driveways behind parsonage: One closest to parsonage will be blocked with big rocks and second driveway will have a chain across and be opened on Sunday’s.

Old Business: None

Ongoing Business: Outreach/Growth

  1. Bags
  2. What to put in them:  Rack cards, book marks, printed stone(Ruthie), cookies, and tissue packets with “God Bless You” on tissue.
  3. Suggestions for recipients:  Get input from congregation.
  4. Who will deliver?  Bob and Alana
  5. Sell Bags to church member?  Motion by Mary Jane and seconded by Bev to sell bags for $3.00 each.  Motion carried.

Distribution of Rack Cards: No decision made

New Business:  Info from Runbergs re: vacuums, Runbergs took vacuum home to clean since it was full of debris. Motor burned up on one vacuum so will check on warranty.

Next meeting July 9, 2018.

Meeting adjourned at 5:05pm.

Respectfully submitted,

Jean Wierenga, Recording Secretary

MAY 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on May 14, 2018.  Meeting held at the Beaver Island Rural Health Center. Also present were Bev Vicstein, Rose Spershott, Mary Ellen Dawson, Ralph Williamson, Rick Speck, and Jean Wierenga, Recording Secretary.  Bob Bass was absent.  Pastor Dan Johnson was also present.

Pastor Johnson opened the meeting with prayer.

Motion by Mary Ellen and seconded by Bev to approve the minutes of the April 9, 2018 meeting as presented.  Motion carried.

Motion by Judi and seconded by Mary Ellen to approve the financial report as presented.  Motion carried.

Worship and Music: 

  1. Updates to Pastor list reviewed.
  2. Time change for church service from 10am to 9:30am to begin Memorial Day thru Labor Day.
  3. Baccalaureate Service scheduled for June 3.

Women’s Circle:  Refurbished commercial mixer purchased by Women’s Circle for Fellowship Hall kitchen.

Bingo:  Successful opening for new season.

Building Use: Maura Turner reported first workshop she held in GFC was a big hit and may want to do it again.

Building and Grounds:

  1. New storm door installed on back of parsonage.  New front storm door did not fit.  Will try to sell the door here on Island rather than shipping it back. 
  2. Parking lot looks better now with frost all out of ground, so may not need to be repaired

Old Business: 

  1. Smell in kitchen during Easter Brunch was from an electric skillet.  Ralph recommended the Women’s Circle purchase new frying pans (12” to 16”) with lids.
  2. No quote available for furnace for parsonage.
  3. Recommend changing to a brighter color for rack cards.  Cost for 500 is $125.  If price is right Judi recommends getting 1000.  Motion by Bev and seconded by Ralph to purchase cards.  Motion carried.
  4. Welcome bags have been ordered. 
  5. Remind greeters to have new people coming to church to sign guest book and a “Glad you came” post card sent to them.
  6. Board suggests sending a monthly newsletter with monthly activities and pastor list.  Nothing long but just current events. Bev will put this out.
  7. Vacation Bible School will be held June 26 thru June 28.  Volunteers lined up to help. Judi is requesting use of the parsonage for her daughter and son-in-law during that time, who help with Bible School.  Motion by Ralph and seconded by Bev for Judi’s family to use parsonage.  Motion carried.

New Business:  Baroque will waive the fee for a full page ad in their brochure for use of the Gregg Fellowship Hall.  However, they will still pay the deposit fee for use. They are requesting use of chairs from hall which they would pick up on August 2 and back on August 5.  BICC Board needs a church member to be on site both when chairs are picked up and returned.  Motion by Mary Ellen and seconded by Bev to allow use. Motion carried.

Other Business:  Both of the driveways behind the parsonage are being used as short cuts by drivers on Pine St.  Chains will be put up at both entrances and taken down on each Sunday.

Meeting adjourned at 5:20pm.

Next meeting June 11, 2018.

Respectfully submitted, Jean Wierenga

APRIL 2018 BOARD MEETING

Moderator Judi Meister called the regular meeting of the Beaver Island Christian Church Board to order at 3:30pm on April 9, 2018. Meeting held at the Beaver Island Rural Health Center. Also present were Mary Ellen Dawson, Ralph Williamson, Bob Bass, Bev Vicstein and Mary Jane Lawson by phone, Rick Speck and Jean Wierenga.  Rose Spershott was absent. Pastor Josh Johnson was also present.

Mary Ellen opened the meeting with prayer.

Correspondence:  E-mails received from both Frank D’Andraia and Matt Thomas regarding use of both the Church and the Gregg Fellowship Center for Baroque. The dates requested are July 29th, August 1st and 2nd, and either August 5 or 6.  The board agrees use of the hall in exchange that any cleanup that needed after, will be done.  Motion by Mary Ellen and seconded by Mary Jane to allow use of Gregg Fellowship Hall and the Church, providing both clean when done. Motion carried.

Minutes of March meeting:  Motion by Ralph and seconded by Bev to approve minutes as written.  Motion carried.

Financial Report for March:  Motion by Mary Ellen and seconded by Mary Jane to approve the financial report as presented.  Motion carried.

Worship and Music:

  1. The Pastor for May 6 has cancelled, so Judi has contacted Bobby Dale Whitlock. No definite   answer from him at this time.
  2. Pastor Josh Johnson has agreed to be here on September 9.
  3. Pastor Jan Bearderstadt scheduled for November 18 and 25.
  4. Boat tickets will now be at the Beaver Island Boat Company office in Charlevoix for the incoming Pastor each week, rather than sending them.
  5. An updated letter to visiting pastors with revisions/additions.

Women’s Circle:  Nothing to report

Building Use: Maura Turner is requesting use of the Gregg Fellowship Center for an exercise program.  Motion by Ralph and seconded by Mary Ellen to grant use of Fellowship Center for program.  Motion carried.

Building and Grounds: 

  1. Smell in GFC kitchen during Easter Brunch: The only possible cause of the smell in the kitchen at the Easter Brunch may have been the cords for the electric skillets.  Ralph will check all the small appliances for frayed wiring. 
  2. Determine which outlets are on same circuits: Ralph will check all circuits.
  3. Replace light bulbs in kitchen hallway in GFC: Ralph will replace those with LED bulbs.  He will also check on cost to replace all bulbs in GFC with LED bulbs.
  4. Tool boxes in mechanical rooms? Tools seem to come up missing on a regular basis.

Old Business:

  1. Vacuum cleaner for church building: Since the GFC has two vacuum cleaners, whenever one needed in church, will use one of the hall vacuums.

Ongoing business:

  1. Outreach/Growth
    1. Bags:  Small bags will be purchased which Bev has found at a reasonable price, to give to new people in community with info about Beaver Island Christian Church.
    2. Rack Cards: Keep card racks full at Airports and Boat Co.
    3. Request Kathy Speck update church info on Chamber of Commerce website.
    4. Boat Company: Judi will check on price to place a picture of church on ferry.
    5. Other Ideas:
      1. Have flyers at rental houses during summer
      2. Monthly newsletter short and simple to include list of pastors for month.
      3. Pastor Josh Johnson will forward other ideas to Judi.

New Business:

  1. Policy: re: loan of chairs:
  2. Bingo: Increase percentage for church, decrease percentage of payout.  Drop 5% across board on payout.  Change because of operating costs.  Motion by Ralph and seconded by Judi to change 5% more to church and less on payout and may change in another year.  Seconded by Judi.  Motion carried.  Motion by Bob and seconded by Bev for Bingo proceeds go to operations.  Motion carried.
  3. Next meeting will discuss new furnace for parsonage. Ralph will provide a quote.

Round Robin:  Comment made regarding visitor pastors, who do mission work and then devote entire service about their work, rather than giving the congregation an update on what they are doing, and then having a message for the congregation.

Next meeting May 14, 2018.

Respectfully submitted,

Jean Wierenga, Recording Secretary